Job Opening Title: Assistant Archivist
Institution/Organization Name: Sisters of Charity of Nazareth
Job Location (City, State, Province, Country): Nazareth, KY
Application Deadline:June 22, 2015
Years of experience required: 1-3
SUMMARY: The Assistant Archivist performs various tasks within the SCN Archival Center including compiling, inputting, comparing, and retrieving related data and facts from several sources; evaluating validity of records and reports; developing special reports; assisting users in accessing archives resources; developing and maintaining records management systems; serving on Committees; and overseeing the work of SCN volunteers.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.
1. Develops inventories, forms, and finding aids.
2. Codifies and classifies archival materials.
3. Transfers materials from current to semi-current status or places into permanent storage.
4. Collects and files printed materials from various internal and external sources.
5. Purges, sorts, and reduces archival materials.
6. Applies standards and policies for storage of archival materials.
7. Conducts scholarly research and retrieves archival materials.
8. Enters data using various databases.
9. Maintains various types of filing systems for timely/accurate filing and retrieving of information.
10. Assists and instructs users.
11.Oversees the work of volunteer staff members.
12.Operates and maintains office equipment.
13.Answers telephone and gives information to callers/routes call to appropriate person.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the minimum knowledge, skill, and/or ability needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Master’s Degree in library science or history with a concentration in archival studies or equivalent; one to three years related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS:
Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence and to speak effectively callers and visitors.
OTHER SKILLS AND ABILITIES:
This position requires strong computer skills with a good working knowledge of MS Office applications including word processing and database applications; excellent grammar skills in written and verbal communications; good public relations skills; ability to perform detailed work accurately and the ability to maintain confidentiality.
LOCATION: Sisters of Charity of Nazareth Archival Center, Nazareth, Kentucky, 40048. For more information about the SCNs, Nazareth, and the Bardstown area please visit www.scnfamily.org and www.visitbardstown.com
TO APPLY: Please send resume, cover letter, and three professional references to the SCN Human Resources Department, c/o Linda Spalding at lspalding(at)scnky.org
DEADLINE: Review of applications will begin June 22, 2015.
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