POSITION: Associate University Archivist, Duke University Medical Center Library & Archives
REPORTS TO: Assistant Director of the Medical Center Archives
GENERAL DESCRIPTION
The Duke University Medical Center Library & Archives acquires, preserves, and makes accessible Medical Center records with permanent historical and research value. The Associate Archivist will work with Duke Medicine departments to transfer archival materials in a timely manner and process these materials according to national and local standards. Additional responsibilities include creating finding aids to provide access to the materials, and assisting the Assistant Director in providing access to departmental holdings. For more information about the Medical Center Archives, please visit: https://archives.mc.duke.edu.
RESPONSIBILITIES
Collection Development
– Serves as outreach liaison to Medical Center departments and offices to acquire materials and develop collections
– Works to establish and develop relationships with department contacts for regular records transfers
– Serves as records management resource for departments and programs advising on retention and disposition of Duke Medicine archival and historical records
– Coordinates accessioning of all incoming records
– Analyzes materials and makes recommendations on long-term disposition of archival collections
Collections Processing
– Processes existing and newly acquired archival and manuscript collections
– Supervises processing projects assigned to Archives’ interns
– Recognizes and restricts confidential information according to the FERPA, HIPPA, and Medical Center policies on access to records
– Analyzes acquisitioned materials at a basic level to determine their organization, preservation, and description needs
– Assists Assistant Director with circulating materials to and from their department of origin
– Analyzes archival materials in order to address preservation needs
– Makes recommendations on processing priorities
– Provides pertinent information to the Assistant Director to disseminate information about new accessions and newly processed collections to Library staff and the general public
– Oversees collections and stacks management and environmental conditions
Maintains and updates inventory of Library owned artwork
Encoding
– Acts as departmental point person on collection encoding and description
Prepares descriptive tools for preliminary inventories and completes finding aids for collections
– Works cooperatively with Technical Services staff of the University Archives and the Rare Book, Manuscript, and Special Collections Library in applying local, state, and regional procedures for encoding finding aids in EAD
– Works with the Director and Library staff to develop and implement controlled vocabularies and descriptive practices
Research and Reference
– Provides in-person and remote reference requests in the absence of the Assistant Director
– Works with the Assistant Director to plan, prepare, and publicize exhibits featuring Archives’ holdings
– Works with the Assistant Director to plan, organize, and promote Archives-related public programming
– Contributes to Archives blog, newsletter, and Website
Recommends, leads, and works on other special projects
QUALIFICATIONS
Required
Master’s degree in Library Science, Information Science, Archival Management, Public History and/or advanced degree in appropriate subject field; knowledge of standard archival procedures, DACS, Library of Congress Subject Headings, and EAD; familiarity and comfort with relevant technology and discovery tools; strong project management skills; ability to communicate effectively with users and donors and work in a team environment; ability to lift 40 pounds; ability to work in an environment in which exposure to materials containing dust and mold is possible.
Preferred
Work experience in an archives/special collections environment and/or direct experience in two or more of the required skills, including archival fieldwork or internships; working knowledge of MARC cataloging and Medical Subject Headings; knowledge of health sciences information resources, familiarity with health sciences disciplines, and a broad understanding of trends in academic medical libraries and archives; professionally active.
TO APPLY – Please complete both steps
1. Email cover letter, resume, and references to Russell.Koonts@duke.edu with the subject line of “Application for Job 401001562”
2. Please visit http://www.hr.duke.edu/jobs/apply/external.php and search for the position using the job requisition number 401001562 and apply online through Duke’s Human Resources portal.
Review of applications will begin immediately and will continue until the position is filled.
Archives Gig 