Title: Festival Coordinator, Publicity Materials
Office Location: Park City, UT
Job Level: Program Coordinator
Position Reports to: Manager, Media Relations
Department: Media Relations
Dates worked (if less than 12 months): 11/9/2015-2/10/2016
HR USE ONLY
FLSA Class
Exempt
Exemption: Administrative
Classification of Position
FT or PT: Full Time
Program Staff: SFF16
Weeks per year: 13.6
Minimum hours per week: 40
Date Approved:
8/12/2015
Considerations: Extended hours, weekend work, and some holidays will be required leading up to and during the Film Festival. Position may be housed in Park City during the Festival.
Position Summary: Coordinates digital and hard-copy publicity materials for Festival films and artists.
Duties and Responsibilities:
Outreaches to accepted artists to gather and organize various publicity materials by deadline.
First point of contact for journalists looking to acquire approved images or clips for use.
Uploads images, clips, etc. of approved materials for internal use e.g. Festival publications, website, and media asset websites, assisting other departments as necessary.
Prepares and delivers publicity materials to local journalists and various venues by deadline.
Uses Photoshop or other software to convert media into additional formats.
Sets and maintains a lending library system of clip tapes and screeners during the Festival.
Organizes hard-copy materials, including over 1,000 film posters.
Sets up the Festival Publicity Materials Desk at Headquarters.
Identifies key events and pulls sets of photos for press use.
Prepares press materials for transport to the Institute Archive, as directed and ensures information in archival database is accurate.
Generates and provides film publicists with a list of journalists who checked out screeners and clip tapes as requested.
Other duties as assigned.
Position Requirements:
Employee has legal authorization to work in the United States.
EDUCATION AND EXPERIENCE
2 years experience handling and organizing media materials.
Bachelor’s degree in archival science and/or library science preferred.
Video editing experience using Final Cut Pro preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
Working knowledge of Excel, Photoshop, FileMaker Pro, Gmail, Google Drive and Calendar.
Excellent communication and interpersonal skills (written and verbal).
Strong customer service skills.
A professional attitude and demeanor (tact, sensitivity, and diplomacy).
Detail oriented, able to audit work to avoid mistakes, and perform tasks accurately.
Ability to think and act quickly under pressure.
Ability to work well with a diverse group of people.
Archives Gig 