Job Opening Title: Records Manager/Archivist
Institution/Organization Name: Brooklyn Navy Yard
Job Location (City, State, Province, Country): Brooklyn, NY
Job Description (if URL to posting not available): The Records Manager reports to the General Counsel. An internal Advisory Committee oversees the development of Records Management policy. The Records Manager/Archivist position oversees and implements the complete life cycle management of BNYDC records, from creation to disposal or determination of permanent value. This position also manages archives and artifacts collections, making them available to BNYDC personnel and consultants.
Specific Responsibilities Include:
I. Records Management
Review, update and implement Records Retention Schedule.
Review and process legacy corporate records in line with the existing disposition schedule.
Prepares material for disposal or transfer and the preparation of reports, and ensures compliance with disposition schedules.
Based on records management policies and procedures, determine which of currently stored corporates records are past their retention period and arranges for their disposal.
Continue to develop records policies and procedures, utilizing best practices for companies of comparable size in comparable businesses.
Manage location and tracking databases of corporate records.
II. Records Management/Archive
Oversee consolidation of Records Management and Archive operations and physical collocation of services into one location.
Manage digital asset management system (Collective Access) and other content management systems.
Digitize appropriate records, either in-house or by contract.
III. Archive Management
Provide access and research support of the Archive to BNYDC personnel, consultants, and the public.
Develop DACS compliant finding aids for archival collections and maintain location and tracking databases of archival material.
Maintain archive and artifacts policies and procedures, utilizing best practices for organizations of comparable size and comparable interests.
Serve as registrar and implement acquisition and long-term loans of documents and artifacts.
Develop disaster and conservation plans.
Develop programs to further meet the needs of BNYDC Executive, Development & Planning, Construction and Maintenance departments, and users of BLDG 92.
Offer occasional public services and training on custom databases at BLDG 92.
Qualifications:
Master of Science in Library and Information Science, or graduate degree in archives management, records management, or related field.
Experience working with architectural and engineering materials preferred
Experience maintaining custom databases
Ability to work both collaboratively and independently
Ability to meet deadlines, take initiative and multi-task
Excellent customer service skills, comfortable leading groups
Experience training and managing entry-level staff, interns or volunteers
Excellent verbal and written interpersonal communication skills
Ability to lift 40-lb. boxes
Familiarity with Brooklyn neighborhoods helpful
Salary
65,000.00
E-mail cover letter and resume to hrhumanresources@brooklynnavyyard.org
BNYDC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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