Willamette University’s Department of Archives and Special Collections is offering a full-time, 10 week, paid internship for summer 2016. This opportunity is crafted as a processing internship designed to provide the incumbent with practical experience while working closely with Willamette’s experienced archival staff. The focus of the processing project is a collection of materials documenting the mid-Willamette Valley’s art and cultural scene during the second half of the twentieth century as assembled by Oregon artist, visionary, and cultural impresario, Jack Eyerly. The Jack Eyerly Collection is a part of the Pacific Northwest Artists Archive.
The intern will gain knowledge of core archival principles primarily associated with arrangement and description. While processing the collection the intern will utilize aspects of MPLP as appropriate. The end result will be a collection arranged and appropriately housed with a description written at a level that will facilitate discovery and access. The intern will be supervised by the University Archivist but will work closely with the entire staff. Willamette’s Archives and Special Collections is a department within the Mark O. Hatfield Library and the intern will participate in Archives and Library departmental meetings. Willamette University, founded in 1842, is a nationally recognized liberal arts school with graduate programs in law and business. WU has earned a national reputation for its academic standards and exemplary citizenship, values that have defined the culture of its campus for more than 160 years.
Application Deadline: April 30, 2016.
FULL POSITION DESCRIPTION:
Archives Intern
Full-Time, Temporary
10 weeks / 35 hours per week
Position Summary Information:
Willamette University’s department of Archives and Special Collections houses the Pacific Northwest Artists Archive (PNAA). A collaborative project between the WU Archives and the Hallie Ford Museum of Art (HFMA), the PNAA is a collection of materials related to the careers of artists who are or were active in Oregon and Washington for the major portion of their careers. Developed as a complement to the permanent collection of HFMA, the Archive contains artists’ correspondence and writings, exhibition catalogues and brochures, press clippings, photographs, slides or artwork, business files, and other materials related to the life work of artists. The PNAA Advisory Group oversees its development.
The Archival Intern will, under the supervision of the University Archivist, process the papers of Oregon Artist, visionary, and cultural impresario, Jack Eyerly. The collection is currently comprised of approximately 150 linear feet of materials including papers, photographs, and audio-visual materials, for which a comprehensive inventory exists. (This is a collection that will shrink dramatically when re-housed.) The Archival Intern will arrange and re-house the materials and create a description of the collection in the form of a finding aid to facilitate discovery and access. The collection will be processed in accordance with MPLP guidelines as determined appropriate. If time allows, the Archive Intern will work with University Archivist to conduct a preservation assessment for audio-visual material. Throughout the entire project the Archive Intern will be working closing with experienced archival staff. This is a 35-hour per week, 10-week, temporary appointment.
Essential Functions:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Essential Functions Statement(s)
- Utilizing the existing collection inventory, and in concert with the University Archivist, develops a processing plan for the Jack Eyerly Collection;
- Arranges and re-houses materials from the collection in accordance with agreed upon levels of MPLP;
- Creates original descriptions for the collection in the form of a finding aid and in accordance with current archival procedures;
- If time allows, and in concert with the University Archivist, conducts a preservation assessment of audio-visual materials.
POSITION QUALIFICATIONS:
- Must be currently enrolled in a library science/archives or history graduate program. Archival coursework or experience preferred.
- Must be able to provide proof of enrollment in an accredited program.
- Must be able to lift 30 lb. boxes.
Computer Skills: Microsoft desktop applications essential.
Competencies Statement:
- Ability to communicate effectively orally and in writing.
- Demonstrated attention to detail.
Employment contingent upon successful clearance of background check.
Compensation: $4,100 for 10-week internship (35 hours/week). Does not include benefits.
Duration: Internship must be completed between June 1- August 15, 2016.
Housing: On-campus housing is available. Candidate may also wish to secure housing in the community. Costs associated with food, transportation and parking are not included as part of the compensation package.
Location: Salem, Oregon. Located in the scenic Willamette Valley, Salem is one hour from Portland and Eugene, the Pacific Ocean, and the Cascade Mountains.
Application Process:
- Letter of application articulating qualifications and interest in the position;
- Current résumé detailing relevant coursework and experience;
- Letter of recommendation;
- Names and contact information for two references
To: Mary McRobinson, University Archivist
Willamette University
900 State Street
Salem, OR 97301
Email: mmcrobin@willamette.edu
Phone: 503-370-6764
DEADLINE: April 30, 2016
Archives Gig 