Job Opening Title: Processing Archivist
Institution/Organization Name: City of Somerville
Job Location (City, State, Province, Country): Somerville, MA, United States
Application Deadline: November 1st, 2016 at 11:00am
Link to job posting: http://www.somervillema.gov/departments/finance/purchasing/bids
Years of experience required:
Job Description (if URL to posting not available). Please include instructions for how to apply.: The City of Somerville Archives is hiring a contract processing archivist to physically arrange and describe four collections according to the Describing Archives; A Content Standard. While processing the collection, the contractor will perform basic preservation activities, such as refoldering and rehousing records. Records descriptions will be entered into Archivists’ Toolkit, which will be used to produce HTML files with EAD encoded metadata.
Background
In 2015, the CPA granted The Somerville Archives funds to hire a contractor to process specific collections from the archives. The collections identified were those deemed to have the most historic value, and to be of the most interest to researchers. These collections include The Board of Health Records, 1886-1960; Civil Defense Records, 1940s; Somerville Redevelopment Authority Records, 1960-1973; and the Law Department Closed Case Files, 1950s-1970s. The work of the processing contractor will result in four record guides. These guides will be posted online making the record collections discoverable.
Scope of Work
The contractor will process and describe 140 cubic feet of records in the six month period. If processing is completed before the end of the contract, the contractor will assist in digitizing records from the collections identified in the proposal.
Specifications / Requirements
The following items are considered specific requirements for the successful completion of this contract:
• The selected contractor will be responsible for working 40 hours per week
• Refolder and rehouse Board of Health Collection, Civil Defense Records, Somerville Redevelopment Authority Records, Law Department Closed Case Files.
• Enter descriptions of each collection into Archivists’ Toolkit.
• Produce EAD encoded record guides using Archivists’ Toolkit
Contract Period and Price
The selected contractor will be paid a total of $35,000 for a 6-month contract, anticipated to begin 12/1/2016 with work to be completed through 5/31/2017.
Application Process
A sealed application must be delivered to the Purchasing Department at 93 Highland Avenue, Somerville, MA 02143 by 11:00am on November 1st, 2016 – late submissions will not be considered. Questions regarding the position or the application process can be address to Michael Richards at mrichards@somervillema.gov.
Archives Gig 