Job Opening Title: Reference Assistant/Electronic Management Archivist
Institution/Organization Name: Sisters of St. Joseph of Carondelet
Job Location (City, State, Province, Country): St. Louis, MO 63111
Application Deadline: April 30, 2018
Link to job posting:
Years of experience required: 3
Job Description (if URL to posting not available). Please include instructions for how to apply.: Job Posting:
Reference Assistant/Electronic Management Archivist for
Consolidated Carondelet Archives, St. Louis, Missouri
Position: Reference Assistant/Electronic Management Archivist
Begins August 1, 2018
Consolidated Carondelet Archives consists of collections belonging to St. Louis, Missouri, Albany, NY, Los Angeles, CA, and Hawaii provinces/vice-province, as well as a small Congregation Archive. Each of these collections contains several major record groups: personal papers reflecting the lives of the sisters, administration documents, and ministry documents (education, health care, social services). The collections are primarily paper-based, but also include paintings, art objects and audiovisual/electronic formats.
Position Overview: The Consolidated Carondelet Archives invites applications for a reference assistant/electronic management archivist. This is a full-time position with benefits. The position reports to the Director of the Consolidated Carondelet Archives.
Position Description (includes but is not limited to):
• Works with the Director of the Consolidated Carondelet Archive to set and implement policies/procedures governing the management of records in both print and digital format.
• Leads in the preparation of records retention schedules and manages methods of disseminating information about retention schedules
• Coordinates and manages the acquisition, processing and preservation of print, digitized and born-digital materials including photographs, recordings and film
• Develops procedures for migration, description and management of digital archives
• Collaborates with IT department to identify and engage the resources available to perform migration from current and obsolete media formats
• Designs user-focused repository policies/procedures to support access, use, discovery and preservation for researchers and others, and assists users in locating and retrieving materials.
• Responds in a timely manner to reference requests, monitors the research room and provides assistance during research visits; undertakes archival projects and data entry, prepares finding aids and other resources to provide access to collections
Qualifications:
• Master’s degree in Archives or Information Science preferred; certification by Academy of Certified Archivists preferred
• Minimum of three years’ experience in any combination of the following: repository management, digital reformatting for preservation and access, digital collection development
• Knowledge of archival theory and practice including appraisal, arrangement, description and preservation of archival records in all formats
• Knowledge of archival metadata and metadata management
• Strong communication, organizational, problem solving and planning skills
• Ability to work independently as well as collaboratively
• Physical ability to lift and move materials
• Computer skills and demonstrated ability to utilize technological tools
• Demonstrated ability to manage time and complete tasks in a timely manner
• Customer friendly attitude
• Ability to maintain confidentiality
• Knowledge of relevant religious history and vowed religious life preferred
• Passion for ministry and appreciation and understanding of CSJ mission, charism and heritage
Location: Archives Office 6400 Minnesota Avenue St. Louis, Missouri 63111
Application Deadline: April 30, 2018
Submit cover letter and resume to:
Jane Behlmann, CSJ, CA
Director of Consolidated Carondelet Archive
6400 Minnesota Avenue
St. Louis, Missouri 63111
jbehlmann@csjsl.org
The above is intended to describe the general nature and level of work required of this position. It is not meant to be an exhaustive list of all responsibilities, duties and skills required of the position. Management may revise this position description at any time.
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