Job Opening Title: Archivist Project Manager
Institution/Organization Name: Inveniem
Job Location (City, State, Province, Country): Los Angeles
Application Deadline:
Link to job posting:
Years of experience required:
Job Description (if URL to posting not available). Please include instructions for how to apply.: Description of Work:
Vault Leader/Archive Manager is a multi-faceted position that oversees the not only the workflows of our team of Archivists, data creation, flow, backup and delivery, but is also the first and most crucial link in our responsibility to our clients, their projects, and the safe handling of their artifacts. The position will involve working M-F in a private, climate-controlled vault. Your mission is to manage, grow, and expand our Archivist’s accuracy and efficiency while reducing waste.
Duties: (may include but are not limited to)
Oversee all Archivist activities, including: ensuring best archival practices, managing schedules, setting and ensuring day-to-day client goals are met, and maintaining open communication and expectations about workflow progress with the Client Relations team
Oversee 3-4 private vaults and their contents
Complete scanning/metadata generation
Manage orders for supplies, equipment, and maintenance
Serve on asset management team and provide input on development of policies, workflows and programs for records management, digitization of collections, and preservation needs
Devise and implement efficient and secure procedures for data management and analysis with attention to all technical aspects
Oversee data migration from Excel and Filemaker Pro to and among Iron Mountain’s digital content repository, and Inveniem’s proprietary web-based platform
Continually improve/adjust cataloguing processes as needed to eliminate errors and improve efficiency
Be ready for last minute requests, and remain patient, calm, and flexible
Troubleshoot data-related problems and authorize maintenance or modifications and clean up irrelevant or duplicated data
Execute daily backups of all metadata.
Help manipulate data provided by clients (in a variety of forms) into the fields needed for our purposes (which requires some knowledge of coding and the ability to write scripts to map the data)
Train Archivists as needed, learning and using their strengths, helping them through weaknesses
Set project milestones and regularly determine priorities of current work in Jira
Hold curiosity and drive to understand the story behind each client and their legacy
Education and Experience Requirements:
Undergraduate degree in Computer Sciences, Informational Sciences, or a related field, and/or a Master’s degree in library science, or a related social science from an appropriately accredited institution and four years of progressive experience in archives, records, and data work; or an equivalent combination of education and experience.
Previous experience conducting treatment of special collections, including rare or valuable, one-of-a-kind materials/unique data is preferred.
At least one year of experience overseeing one or multiple teams of five or more employees is preferred.
You’ll Love this Job If You…
Thrive on collaboration, and inspire the best work possible in others, while demonstrating empathy and understanding.
Communicate in a clear, articulate, and thoughtful manner, no matter the audience.
Feel compelled to be detailed and without error in your work.
Think quickly on your feet and are ready to trouble shoot and pivot gracefully and effectively under pressure.
Reliably take responsibility for and ownership of your work.
Prioritize like a champ, never missing a deadline.
Calm and confident, and bring out those qualities in the people around you.
Love the music industry, music history, and popular culture.
Take on the jobs that need doing and support your team with gusto!
Are kind, and want to work with a team of folks who are likewise.
About us:
Inveniem (Latin for ‘you will find’), is an archiving and technology company that works directly with artists, record labels, estates, brands, sports teams, and individual celebrities on finding, organizing, preserving, and monetizing their artifacts and history. Our motto is “Your Past is Your Future.” The company’s client list is confidential, and it includes some of the most well-known artists, labels, estates, and industry leaders in the world.
Inveniem is especially interested in qualified candidates who can contribute to the diversity and excellence of our organization. Inveniem’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. Join us in creating legacies.
Job Type: Full-time
Email your resume and cover letter to beth@inveniem.com
Archives Gig 