Job Opening Title:
Senior Library Specialist- Archives
Name of Employer:
University of Illinois-Springfield
Job Site Location (City, State) :
Springfield, IL
Application Deadline:
1/22/2024
Minimum Degree Requirement:
High school diploma or equivalent.
Years of experience required:
2
Salary Range:
$21.47 per hr/7.5 hour workday
Job Opening URL:
https://uis.csod.com/ux/ats/careersite/1/home/requisition/628?c=uis
Job Description (if URL to posting not available). Include instructions for how to apply.:
Summary:
The Senior Library Specialist assists the University Archivist in the management of Archives and Special Collections, including supervising graduate students and interns.
Duties & Responsibilities:
• Classify and describe archival and special collections materials in a variety of formats following local and national classification schemes and standards. Prepare finding aids for collections including inventories, scope and content notes, and indexes using databases, spreadsheets, and collections management software.
• Identify collections possessing long-term administrative and research value using accepted archival accession principles. Contact and meet with collection creators and/or donors to arrange the transfer of collections to the Archives. Provide for secure storage and preservation of collections.
• Maintain archives’ databases, spreadsheets, and collection management systems.
• Scan and digitize archival material according to best-practice standards in accepted formats. Create original cataloging and metadata for digital material. Upload digitized material and metadata to online folders and CARLI Digital Collections. Maintain digitized oral histories in Illinois Digital Archives (IDA).
• Assist UIS faculty, students, staff, and members of the general public in the use of Archives and Special Collections.
• Collaborate with UIS faculty and colleagues to assist with the submissions process for digital copies of articles and other scholarly work to be added to IDEALS and other campus digital repositories. Assist in preparation and maintenance of metadata in the repositories. Stay current on best practices for managing institutional repositories.
• Assist the University Archivist and the University’s Records and Information Management Systems office (RIMS) in identifying and managing University Records having archival value to ensure their continuing availability and to meet compliance requirements of federal law, state law, and University policies and procedures.
• Supervise, direct, and train graduate assistants, student assistants, and Illinois Regional Archives Depository interns.
• Manage the Archives when University Archivist is not present.
Minimum Qualifications:
1. High school diploma or equivalent.
2. Any combination totaling two (2) years (24 months) from the following categories:
A. work experience in a library or equivalent setting.
B. College coursework in any field as measured by the following conversion table:
-30 semester hours equals one (1) year (12 months)
-Associate’s Degree (60 semester hours) equals eighteen months (18 months)
-90 semester hours equals two (2) years (24 months)
-Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
3. A total of two (2) years (24 months) work experience in a library or equivalent setting performing progressively more responsible work consistent with the next lower level of this series.
Preferred Qualifications:
1. MLS or MLIS from an ALA accredited college or university
2. Prior experience working in an archival setting
3. Experience in creation and adaptation of metadata using a variety of tools
4. Experience and skill in the use of the Microsoft software suite and library online databases.
Knowledge, Skills & Abilities:
Ability to lift 20 pounds routinely and up to 40 pounds occasionally
Ability to climb a ladder to retrieve records from high shelves
Ability to stoop, bend, and reach
Ability to work with materials that may have dusty or musty smells
Ability to communicate effectively, both orally and in writing, with a wide variety of constituencies
Ability to learn and use specialized information management systems
Skill in training and supervising student workers
Ability to work independently
Ability to work in a fast-paced, collaborative environment
Ability to work effectively with colleagues, members of the campus community, and the general public
Skill in interpreting and explaining policies, procedures, and processes
Attention to detail
Ability to learn and use specialized information management systems
Physical Demands:
• Lifting : Frequently
• Climbing : Frequently
• Stooping : Frequently
• Reaching : Frequently
Travel Requirements:
0%
Employment Policies and other information:
Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.
UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.
• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:
1. Social Security benefit and
2. Social Security benefit as a spouse
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.
Apply via the UIS job site
Archives Gig 