Job Opening Title:
University Archivist (Special Collections)
Name of Employer:
St. Mary’s University
Job Site Location (City, State) :
San Antonio, Texas
Application Deadline:
Minimum Degree Requirement:
M.L.I.S
Years of experience required:
Salary Range:
Job Opening URL:
https://stmarytx.applicantpro.com/jobs/3276006
Job Description (if URL to posting not available). Include instructions for how to apply.:
The University Archivist directs and administers activities involved in the acquisition, description, preservation, and dissemination of records pertaining to the mission of Special Collections or generated by St. Mary’s University. The position will ensure the accessibility of research collections in a variety of formats by working collaboratively with librarians, library staff, and other departments. This is a professional position without faculty status and non-tenure track.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Develops a long-term vision for the unit that fits the strategic plan of the university and the library; Develops and disseminates appropriate policies and procedures.
Serves as an advocate for the collection and use of the records of StMU. Develops strong relationships across the University community in order to advise on retention and preservation of records and ensure the regular transfer and long-term preservation of both physical and born-digital materials.
Partners with University departments in order to facilitate records transfers; survey and appraise University records not yet in the Archives; and oversee orderly transfer of records. Trains University office personnel regarding scheduling, disposition, and transfers of office records. Maintains records of transfers and of contents and locations.
Processes and manages archival and manuscript collections, including appraisal, accessioning, preparation of processing plans, arrangement and description, security, access, and preservation of materials in all formats and collecting areas according to best practices; Identifies items with preservation or conservation concerns and works with library management to determine an appropriate plan.
Oversees donations, departmental transfers, and usage requests for Special Collections and University Archives; Creates and maintains thorough administrative documentation as pertains to acquisitions and record transfers, records retention schedules, reference interactions, copyright negotiations, and finances, etc.
Collects, preserves, and provides access to materials that document the history of St. Mary’s University; Maintains Special Collections, including determining if items meet criteria under the collection development policy for inclusion in the collection.
Provides specialized reference assistance to scholars and university community; Participates in monitoring patrons in the Special Collections room; Provides written reports on the monthly usage of Special Collections and University Archives and prepares an annual report on usage services.
Participates in research initiatives utilizing Special Collections resources and archival records in order to advance public understanding of St. Mary’s University and its Hispanic-Serving Institution designation to support the goals and mission of the university.
Prepares references documents such as subject guides and finding aids; Engages in outreach initiatives among students, faculty, administration, and public user groups.
Develops, designs, and manages special projects such as oral histories, displays, and online exhibits; Plans and oversees digitization projects and collaborates with stakeholders to maintain and expand the library’s digital collections.
Creates original cataloging for items in Special Collections for input into OCLC database; Collaborates with the Cataloging team on Special Collections cataloging projects; Consults on metadata creation for both Library and digital projects with other departments.
Provides reference, learning, and engagement support to departments and programs including course-integrated instruction, collection development (tangible and digital formats), and research consultations specifically related to Special Collections and University Archives.
Designs, implements, integrates, and assesses library/information literacy related learning modules, OERs, tutorials, and other learning objects and experiences (online and on-campus) that develop students’ knowledge of and expertise in library resources, enhance learners’ research skills, and support active, effective, and equitable learning experiences.
Stays abreast of innovations, best practices, and trends in special collections and archives and applies new rules, interpretations, and techniques as appropriate.
Engages in and contribute to the profession through continuing learning, service, research, presentations, or professional communications.
Participates in library, university, and community organizations and committees as opportunities arise.
Performs other duties as assigned.
Archives Gig 