Job Opening Title:
Digital Records Coordinator
Name of Employer:
HighGround Advisors
Job Site Location (City, State) :
Dallas, TX
Application Deadline:
Minimum Degree Requirement:
Associates Degree
Years of experience required:
3
Salary Range:
Job Opening URL:
https://www.highgroundadvisors.org/careers
Job Description (if URL to posting not available). Include instructions for how to apply.:
JOB TITLE: DIGITAL RECORDS COORDINATOR
DEPARTMENT: RECORDS MANAGEMENT
REPORTS TO: RECORDS MANAGER
CLASSIFICATION: EXEMPT
LOCATION: DALLAS, TEXAS
While ensuring the highest quality of all digital files, this position will be responsible for the imaging process of hard copy and born-digital documents.
WHO YOU ARE As a Digital Records Coordinator, you are a collaborator and are enthusiastic about working with others to accomplish shared objectives. You understand the significance of records management and are meticulous. You enjoy learning, and you thrive in positions requiring responsibility and trust. You conduct your work with diligence, thoroughness, and thoughtfulness. You are a strong communicator who will ask questions when uncertain and who will speak up when facing unanticipated developments or situations. You can take an idea and run with it with little supervision. In this role, you will participate in a variety of projects, including physical records management, physical-to-digital conversion, and digital records processing, storage, and retrieval. Punctuality is one of your top objectives. Work in the office is required. Essential duties and responsibilities
YOU ARE EXCELLENT AT
• Managing the imaging process from historical hard copy to digital including:
─ Reviewing, sorting and prepping documents
─ Scanning and Optical Character Recognition (OCR) processing
─ Utilizing records management standards for metadata, naming conventions, digital filing, etc.
─ Documenting processes for tracking
• Documenting the imaging process for staff training
• Pulling and refiling requested hard copy files until all files are available digitally
• Managing the Records Management department inbox by responding to or forwarding requests as appropriate
• Managing incoming digital documents daily
• Managing incoming hardcopy documents daily
• Managing retention policy for hard copy and digital files
• Other duties as assigned Competencies and qualifications
YOU HAVE
• An associate degree in library/archives/records, computer science, business management, humanities, or related field • 3+ years of experience in records and archival management preferred
• 3+ years of experience processing documents from paper to digital preferred
• Digital Asset Management (DAM) experience preferred • Advanced computer skills, specifically with Microsoft Office products, multiple databases, workflows, scanning, OCR, and digital file asset management
• Willingness and ability to learn and utilize internal systems and applications
• Excellent verbal, written, and interpersonal communication skills with the ability to interact with HighGround staff and visitors
• Ability to work independently and as part of a team
• Ability to maintain a high degree of ethical standards and complete confidentiality at all times
• Ability to multi-task, prioritize and problem solve
• Ability to be resourceful and display a powerful desire to take initiative
• A willingness to embrace and nurture the core values of HighGround
HighGround has a professional, open office environment
DIGITAL RECORDS COORDINATOR WORKING CONDITIONS:
• Routinely uses standard office equipment such as computers, phones, multi-functional copiers and filing cabinets
• Usually sits to complete job functions, but may walk or stand, bend or stoop, for brief periods of time (access to sit-to-stand desks for optimal flexibility is provided)
• Must be able to lift up to 25 pounds
• Is required to have close vision, distance vision and the ability to adjust focus
• Is required to have the ability to lift files, open filing cabinets and bending or standing on a stool as necessary
• Is required to work onsite with no expected travel
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