Job Opening Title:
Administrative Specialist
Name of Employer:
KY Department for Libraries and Archives
Job Site Location (City, State) :
Frankfort, KY
Application Deadline:
7/6/2024
Minimum Degree Requirement:
Bachelors (or 4 years of related experience)
Years of experience required:
1 year of related experience (or 1 year of graduate education)
Salary Range:
$2,805.24 Monthly
Job Opening URL:
https://kypersonnelcabinet.csod.com/ats/careersite/JobDetails.aspx?id=61919&site=2
Job Description (if URL to posting not available). Include instructions for how to apply.:
Advertisement Closes
7/6/2024 (8:00 PM EDT)
24-03775
Administrative Specialist
Pay Grade
12
Salary
$2,805.24 Monthly
Employment Type
EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK
Click here for more details on state employment.
Hiring Agency
Education & Labor Cabinet | Department for Libraries and Archives
Location
300 Coffee Tree Road
Frankfort, KY 40601 USA
Description
The Education and Labor Cabinet’s mission is to educate, prepare, train, and ensure the safety of Kentucky’s current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.
It is the mission of the Kentucky Department for Libraries and Archives to provide information access for the citizens, businesses, and agencies of the Commonwealth. In order to help the state maintain its competitive edge, the department offers comprehensive services which assure that our clientele has access to information resources: virtual, physical, and human. As one of 10 state agencies in the country to combine library, archival, and public records programs, the department is uniquely positioned to meet these needs.
We are seeking administrative support to staff and public in the Archival Services Branch to perform administrative tasks, primarily processing felony expungement orders, and in the review, evaluation, development, and implementation of agency’s activities.
Job duties:
Provides administrative support to Division staff who are involved in agency program administration, marketing, and outreach for the Archival Services Branch and Division of Archives and Records Management.
Drafts routine correspondence.
Tracks expungement order requests, processes orders, and sends out completed certifications.
Maintains expungement records for the agency.
Serves as point of contact for the Archives Research Room by providing desk coverage and assisting customers.
Inputs all correspondence requests received by the Research Room into the database.
Tracks and maintains a database of online orders from origination to completion.
Creates reports from logs to compile monthly statistics for services provided by the Archives Research Room.
Collects and analyzes data on active projects to create activity reports for the Branch.
Reviews agency website for needed updates and determines preservation needs for archival collections.
Creates, organizes, and maintains finding aids for microfilm, digital, and original records to assist customers in the Archives Research Room.
Updates holdings lists for State Archives Center and State Records Center monthly.
Processes or indexes records.
Provides input in areas where customer service improvements can be made.
Performs other duties as assigned.
This position will have access to confidential and sensitive information. The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.
The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9.
For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/
Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor’s degree.
EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE
Working Conditions
Incumbents working in this job title primarily perform duties in an office setting.
Probationary Period
This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.
If you have questions about this advertisement, please contact Jennifer Patterson at Jennifer.Patterson@ky.gov.
An Equal Opportunity Employer M/F/D
Archives Gig 