Job Opening Title:
CA State Archives Chief – Career Executive Assignment (C.E.A.)
Name of Employer:
California Secretary of State
Job Site Location (City, State) :
Sacramento, CA
Application Deadline:
9/30/2024
Minimum Degree Requirement:
Master’s Preferred
Years of experience required:
5-10
Salary Range:
C. E. A. $11,435.00 – $14,418.00 B
Job Opening URL:
https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=444164
Job Description (if URL to posting not available). Include instructions for how to apply.:
Under the general direction of the Secretary of State, the incumbent is responsible to plan, direct and manage the complete operation of the State Archives; working in coordination with the Museum Director, assist in the implementation of the public-private partnership through the tenets of the Memorandum of Understanding between the Secretary of State and the Golden State Museum Public Benefit Corporation for determining the present and future historical and legal significance of records and other media used in the Archives and Museum for litigation, research, and public interpretation; to direct difficult and complex historical research; to monitor the condition and take appropriate action with respect to protecting and preserving California State Archives materials and documents on display in the Museum; to recommend legislation and policy on archival and museum matters affecting the Legislature, Governor’s Office, courts, local governments, other agencies, and the public; to create and administer policies and procedures for the acquisition of archival materials, their preservation, analysis, use and the determination of whether information shall be open to the public or restricted under grounds of law, regulation or privacy rights; to develop policies, set priorities for, and direct the statewide government oral history program; to establish policies and procedures for a multi-faceted exhibit and public information program on state political and historical issues, problems and controversies; to develop and administer an outreach program from the California State Archives to local governments within the state for assisting in the proper care, cataloging and maintenance of local governmental records; to establish policies and practices to ensure that the primary legal records of the State are safeguarded.
Desirable Qualifications – The most desirable candidate will possess:
– A Master’s Degree in Museum Science, Library Science or History. Also acceptable is a Master’s degrees in Political Science, Government, Public Administration, or a closely -related field.
– Experience working in the archives, museums or library sectors or in records management.
– Strong supervisory and management skills.
Working Conditions:
This position will include some nights and weekends as well as some travel.
Examination Information: A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The results of this examination will only be used to fill the position of Chief, Archives Division with the Secretary of State; the results of this examination may be used to fill subsequent vacancies for this position for a period of up to twelve months.
Statement of Qualifications: The examination process will consist of a Statement of Qualifications evaluation. The Statement of Qualifications will be used to evaluate education and experience as it relates to the “Evaluation Criteria” listed below. The evaluation will constitute 100% of the candidate’s score. In order to obtain a position on the eligible list, a minimum rating of 70% must be attained. The Statement of Qualifications must be numbered in the same order as below; shall be no more than three (3) pages in length, using business professional font, font size and formatting; and should include any relevant education, training and/or certificates earned that would contribute to the applicant’s success in the position.
Evaluation Criteria: The Statement of Qualifications should describe in detail the candidate’s experience relevant to each of the factors listed below; examples should be provided to justify the experience described. The factors that will be utilized in the evaluation are:
1. Describe your knowledge and experience implementing the principles and practices of policy formulation and development.
2. Describe your experience with and knowledge of archival and museum administration principles, practices, and procedures.
3. Describe your knowledge and experience with the principles, practices, and techniques of fundraising and grant writing.
4. Describe your experience as a manager in promoting equal opportunity in hiring and employee development, and for maintaining a work environment free of illegal discrimination and harassment.
5. Give examples of your ability to plan, organize, and direct professional and administrative staff.
6. Give examples of your ability to develop cooperative working relationships with representatives of all levels of government, the public, professional communities and the Legislative and Executive branches.
7. Describe your experience to implement change within an organization.
8. Give examples of your experience and abilities to partner with organizations and create projects, programs, or resources accessible to the general public.
PLEASE NOTE: A Resume is optional and DOES NOT take the place of the Statement of Qualifications. Application packets received without a Statement of Qualifications will be eliminated from the entire examination process.
The Office of the Secretary of State (SOS) consists of 700+ dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.
Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.
For more information about the SOS, please visit sos.ca.gov.
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