Job Opening Title:
Archivist consultant
Name of Employer:
Newman’s Own Foundation
Job Site Location (City, State) :
Westport, CT
Application Deadline:
January 10, 2025
Minimum Degree Requirement:
n/a
Years of experience required:
2
Salary Range:
Job Opening URL:
Job Description (if URL to posting not available). Include instructions for how to apply.:
Newman’s Own Foundation is seeking proposals for an Archivist to support the setup and cataloging of physical and digital archives to ensure accurate inventory, storage, and documentation of Paul Newman and the Foundation’s collections. Items include tapes/videos, posters, artwork, furniture, sculptures, awards, packaging, and other objects—with some personal items as well! The Foundation is also seeking support organizing digital assets on our Digital Asset Management system, Air. The collection is located at Newman’s Own Foundation’s office in Westport, Connecticut.
Scope of Work
Part I: Creation of Catalog Convention and Timeline
• Assess collection and propose timeline for archive project
• According to best practice, recommend and setup a system/document for cataloging physical assets
• Establish naming conventions and numbering/labeling conventions of items
• Recommend storage and preservation, particularly for delicate items
• Create a “how-to” document
Part II: Archive Collection (Westport, CT)
• Catalog physical collection according to your newly established system, taking care to note items of value (ex: items signed by Paul Newman)
Part III: Digital archive organization (Remote with some time in Westport, CT)
• Working with existing data and files on the Air platform, support organization of digital assets (owned photos, licensed photos, Grantee Partner photos, videos, news clips, etc.)
o Link to physical archives
o De-dupe as needed
o Support metadata accuracy and tagging as needed
o Support sorting out status of Getty image/video footage licenses (deducing what files are currently licensed and what licenses are expiring/expired)
Documentation/Photography (Westport, CT) – to discuss
• Recommend system and photograph of physical assets that do not already have digital documentation
While the project should start in January 2025 and be completed before April, we are open to talking about different approaches and working schedules within that time.
Share your proposal with Margo at msivin@newmansown.org by January 10, 2025.
Please include:
• Your ideal schedule/availability
• Proposed project rate and/or hourly rate
About Newman’s Own Foundation
Newman’s Own Foundation is a private grantmaking foundation whose mission is to nourish and transform the lives of children who face adversity. The Foundation continues Paul Newman’s commitment to use all the money that it receives—100% of the profits and royalties—from the sale of Newman’s Own products in service of its mission. Learn more about our work at newmansown.org.
Archives Gig 