Job Opening Title:
Archives and Records Management Specialist 2
Name of Employer:
New York State Archives
Job Site Location (City, State) :
Albany
Application Deadline:
03/04/2025
Minimum Degree Requirement:
Bachelor’s or Master’s degree
Years of experience required:
Bachelor’s degree: 2 years; Master’s degree: 1 year
Salary Range:
$65,001-$82,656
Job Opening URL:
https://www.statejobsny.com/public/vacancyDetailsView.cfm?id=180603
Job Description (if URL to posting not available). Include instructions for how to apply.:
The New York State Education Department’s (NYSED) Office of Cultural Education is seeking candidates for an Archives and Records Management Specialist 2 position in the New York State Archives (NYSA). This position will be assigned to the Digital Records Services Unit within Government Records Services. The successful candidate will work as part of a team to increase NYSA’s capacity to appraise, transfer, preserve, and provide access to archival records in electronic form. Under the direction of the Head of the Digital Records Services Unit, candidate responsibilities include, but are not limited to the following:
• Participate in the appraisal, accessioning, description, and preservation of hybrid and born-digital archival records;
• Research, analyze, and recommend strategies for developing and improving NYSA’s electronic records services;
• Develop training, publications, and tools designed to support state and local government records management programs;
• Participate in the development of internal procedures and staff training programs specific to managing archival electronic records;
• Participate in the evaluation, selection, and installation of commercial and open-source products specific to managing archival electronic records;
• Assist with the conversion of analog records to digital formats for preservation, especially audio-visual materials;
• Assist in the configuration of internal information systems to better support archival electronic records. Current systems include ArchivesSpace, Preservica, Archive-It, and CollectiveAccess;
• Research and recommend solutions for managing specific electronic records challenges such as email, social media, and records maintained in complex information systems;
• Participate in related archival functions including appraisal, accessioning, and reference services; and
• Monitor and keep up to date with the latest technologies and best practices related to electronic records management and advise NYSA staff on their implementation.
Minimum QualificationsMINIMUM QUALIFICATIONS:
NY HELPS
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
Either a bachelor’s degree and two years of professional experience in which the majority of your duties involved one or more of the following:
1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
3. Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation;
Or a master’s degree and one year of professional experience as described above.
COMPETITIVE MINIMUM QUALIFICATIONS:
Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 2.
Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter.
Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/title-search/index.cfm
55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:
Either a bachelor’s degree and two years of professional experience in which the majority of your duties involved one or more of the following:
1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;
2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;
3. Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;
4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;
5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation;
Or a master’s degree and one year of professional experience as described above
Archives Gig 