Job Opening Title:
Archivist
Name of Employer:
Museum & Collector Resource
Job Site Location (City AND State):
Fort Mitchell, KY
Application Deadline:
October 10, 2025
Minimum Degree Requirement:
Master
Years of experience required:
3 months minimum – 2 years preferred
Salary Range:
$60,000-65,0000
Job Opening URL:
n/a
Job Description (if URL to posting not available). Include instructions for how to apply.:
Museum and Collector Resource
Job Posting
Archivist
Posted: August 10, 2025
Museum and Collector Resource, LLC (MCR), is seeking an Archivist for an 18-month, renewable position.
Position Summary:
MCR is seeking an Archivist to perform a wide variety of professional library and archival duties in support of a greater Cincinnati/northern KY institution. The incumbent will primarily manage the processing – arrangement, description and some digitization – for a private family archive while working as part of the MCR team. Other tasks will include data entry, processing a small number of artifacts, handling communications for the project and client relations. This individual will perform complex assignments requiring independent judgment and actions, working independently and at times with others. Team members include MCR staff and institutional employees. The ideal candidate will possess an interest in the history of science and or publishing, experience with museum work and an aptitude for database management with a high degree of attention to detail. The Archivist will serve as MCR’s representative on site for presentations and interactions with the client. This is a full-time, temporary position, for 18 months with the possibility of renewal. Posting closes October 10, 2025.
Most work will take place in the area of Fort Mitchell, KY. The candidate will need reliable transportation. 10 % of the work may be performed remotely. Opportunity for domestic travel to other states may also be available.
Salary: $60,000-$65,000 dependent on level of experience.
Company Overview:
Museum and Collector Resource is a collections management, archives and curatorial consulting firm founded in 1996, which specializes in collections related projects. Clients include museums, libraries, archives, governmental agencies, family offices, private collectors and non-profits. Museum and Collector Resource works throughout the United States and its territories. Please visit our website at www.musres.com
Responsibilities:
• Appraises, arranges and describes archival materials.
• Assists in setting up archival and artifact processing spaces.
• Creates finding aids.
• Rehouses collections.
• Enters data into the collections management database.
• Conducts quality control checks of data.
• Acts as the primary resource on archival issues for the project.
• Answers internal queries regarding the collections and the activities of the project.
• Digitizes archival documents and photographs and some 3-dimensional artifacts.
• Coordinates work with the client institution and other MCR staff.
• Writes reports.
• Moves library and archival materials and boxes in support of the project.
• Ensures that the work areas are clean and neat.
• Provides specifications for supply orders as needed.
• Tracks supply and equipment budgets.
• Conducts research.
• Makes order out of chaos in sometimes dusty and cluttered conditions.
• Other duties as assigned.
Education and Experience:
• Bachelor’s Degree from an accredited college or university required.
• Master’s degree in library, archives or information science required.
• Previous archival experience required which can include an internship.
• Internship longer than 3 months full time preferred.
• 2+ years of library or archives experience preferred.
Skills/Abilities:
• Required:
o Excellent computer skills including experience with Excel and at least one archival collections management system.
o Ability to establish and maintain cooperative and effective working relationships.
o Strong ability to work well independently.
o Demonstrated ability to prioritize complex tasks.
o Extremely accurate and detail oriented.
o Excellent interpersonal, planning and organizational skills.
o Excellent written and oral communication skills.
o Effective problem-solving abilities.
o Ability to write concise and effective reports.
o Ability to handle delicate and valuable library and archival materials with extreme care.
o Ability to travel within the greater Cincinnati area and occasional air travel within the US.
o Knowledge of Society of American Archivists best practices and industry standards.
• Desired:
o Experience digitizing and managing digital records of archival materials.
o Experience with multiple collections management database systems.
o Library experience cataloguing and classifying books.
o A desire to create order out of chaos.
o Aptitudes for logic and deciphering conundrums.
Physical Requirements:
• Position requires sufficient mobility and manual dexterity to safely handle, move, and care for museum collections within a warehouse storage environment and office setting.
• Must be able to navigate compact storage areas and occasionally work in constrained spaces.
• Must be able to lift and carry objects weighing up to 35 pounds, including the ability to lift up to 25 pounds overhead, as necessary for artifact handling, storage, or installation tasks.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To Apply
Send a letter of interest and a current resume via email to: curator@musres.com. Please put “Family Archivist Job” in the subject line. Questions may also be sent to this email address.
MCR is committed to providing equal opportunity in employment to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.
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