Job Opening Title:
Archivist
Name of Employer:
Museum & Collector Resource
Job Site Location (City AND State):
Westborough, MA
Application Deadline:
January 30, 2026
Minimum Degree Requirement:
Masters
Years of experience required:
2
Salary Range:
$67,600 – $68,640
Job Opening URL:
Job Description (if URL to posting not available). Include instructions for how to apply:
Museum and Collector Resource, LLC (MCR), is seeking an Archivist for a 12-month, renewable position.
Position Summary:
MCR is seeking an Archivist to perform a wide variety of professional library and archival duties in support of a Greater Boston area medical institution. The incumbent will primarily manage the arrangement, description and digitization of institutional and historical archival collections, perform provenance research on library and archival materials, as well as data entry for the archives, library and a small number of artifacts. This individual will perform complex assignments requiring independent judgment and actions as well as working as part of team. Team members include MCR staff, institutional employees, volunteers, and contractors. The ideal candidate will possess an interest in the history of science, experience with library work and an aptitude for database management with a high degree of attention to detail. The Archivist will serve as MCR’s representative on site for presentations and interactions with the client. This is a full-time, temporary position, for 12 months with the possibility of renewal.
Most work will take place in Westborough, MA, however, additional work may be needed in Cambridge and Boston, MA and Windsor, CT. As such, the candidate will need reliable transportation. 10 % of the work may be performed remotely. Opportunity for domestic travel to other states may also be available.
Company Overview:
Museum and Collector Resource is a collections management, archives and curatorial consulting firm founded in 1996, which specializes in collections related projects. Clients include museums, libraries, archives, governmental agencies, private collectors and non-profits. Museum and Collector Resource works throughout the United States and its territories. Please visit our website at www.musres.com
Responsibilities:
• Appraises, arranges and describes archival materials.
• Enters data into the PastPerfect collections management database.
• Conducts quality control checks of data.
• Acts as the primary resource on archival issues for the project: answers internal queries regarding the collections and the activities of the project.
• Conducts provenance research on library, archival, and material culture items.
• Creates presentations for meetings and presents at meetings.
• Creates finding aids.
• Digitizes archival documents and photographs and some 3-dimensional artifacts.
• Catalogues and digitizes some library materials.
• Coordinates work with the client institution and other MCR staff.
• Writes reports.
• Moves library and archival materials and boxes in support of the project.
• Ensures that the work areas are clean and neat.
• Provides specifications for supply orders as needed.
• Tracks supply and equipment budgets.
• Conducts research.
• Makes order out of chaos in sometimes dusty and cluttered conditions.
• Other duties as assigned.
Education and Experience:
• Bachelor’s Degree from an accredited college or university required.
• Master’s degree in library, archives or information science required.
• Previous archival experience required, which can include an internship of over 400 hours.
• Minimum of 1 year of staff supervision experience required.
• Experience with PastPerfect collections management database a plus.
• 2+ years of library or archives experience preferred.
• Experience using HOLLIS and Library Research Systems highly preferred.
Skills/Abilities:
• Required:
o Excellent computer skills including experience with Excel and at least one archival collections management system.
o Ability to establish and maintain cooperative and effective working relationships with colleagues, clients, board members and volunteers.
o Strong ability to work well independently.
o Demonstrated ability to prioritize complex tasks.
o Extremely accurate and detail oriented.
o Excellent interpersonal, planning and organizational skills.
o Excellent written and oral communication skills.
o Effective problem-solving abilities.
o Ability to write concise and effective reports.
o Library experience cataloguing and classifying books.
o Ability to handle delicate and valuable library and archival materials with extreme care.
o Ability to travel within the Greater Boston area as well as occasional air travel within the US.
o Knowledge of Society of American Archivists best practices and industry standards.
• Desired:
o Experience digitizing and managing digital records of archival materials.
o Familiarity with HOLLIS.
o Familiarity with Past Perfect Web Edition.
o Knowledge of medical terms and historical practices.
o A desire to create order out of chaos.
o Aptitudes for logic and deciphering conundrums.
Physical Requirements:
• Physical mobility and manual dexterity is required to work with the collections throughout a warehouse storage space and an office.
• Ability to lift up to 35 pounds; lifting and handling art and artifacts often in constrained areas.
• Ability to lift 20 pounds over head.
EEO Statement:
MCR is committed to providing equal opportunity in employment to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.
To Apply
Send a letter of interest and a current resume with three references via e-mail to: curator@musres.com. Please put “Archivist Job” in the subject line. Questions may also be sent to this e-mail address.
Archives Gig 