Newark, OH: Records Center & Archives Manager, Licking County Records and Archives Dept.

Records Center & Archives Manager-UNCLASSIFIED

Date Posted:06/18/2014


Agency:Records and Archives Department


Hours:Full Time – 7:30 a.m. – 4:30 p.m.

• Demonstrates regular and predictable attendance. • Promotes and maintains positive and effective working relationships and promotes good public relationships as a representative of Licking County Government. • Assigns work, provides training and evaluates employee performance; receives and resolves employee issues according to established guidelines; approves timesheets and leave requests; issues corrective action as necessary. Interviews and hires candidates for employment. Actively involved in employee and/or labor relations. • Administers the county Records Management Program for county offices/departments: i.e., policies and procedures, inventory and reporting forms. Develops and administers plans for records storage and disposal. Assists and recommends the updating and implementation of county retention schedules. • Ensures compliance with State records retention and public access requirements in conjunction with public records laws and mandates (physical, digital and electronic records and other media). Serves as secretary to the Records Commission and serves as a liaison between County records program and State agencies. Coordinates and provides necessary training. • Ensures the integrity, preservation and protection of records essential to the operations within the County deemed to be permanent by the County and/or Records commission. • Provides advice and consultation on records management to department administrators, local government officials and other department personnel. • Administers the day-to-day operations of the electronic management system; troubleshoots system and equipment problems; isolates the cause of system / equipment failures; escalates problems or issues to vendor representatives or programmers as needed. • Represents Records/Archives Department by working with local agencies to include attending meetings, conferences, workshops, training sessions and performing a variety of public relations duties. • Develops and manages the budget for the Records/Archives Department. Recommends contracts/agreements to the Board of Commissioners for approval. Identifies records for preservation based on federal, state, and local laws, and historical appraisal. • Represents Records/Archives Department by working with local agencies to include attending meetings, conferences, workshops, training sessions and performing a variety of public relations duties. • Performs a variety of administrative functions to ensure efficient operation of department; prepares reports, maintains inventory and orders supplies and performs a variety of purchasing functions. • Meets all job safety requirements and all applicable OSHA safety standards that pertain to the essential functions of the position and all agency safety procedures. • Remains informed of current developments and procedures pertinent to duties; may be required to attend seminars/training.

Minimum Qualifications:
Minimum Qualifications: Master’s Degree in a field related to records management, and three (3) to five (5) years related experience and/or training; a minimum of two (2) years supervisory experience; or equivalent combination of education and experience. Additional Qualifications (Agency/Dept. Qualifications): *Experience in developing, organizing and managing office procedures as well as monitoring and ensuring fiscal accountability. *Supervisory experience is a must. *Knowledge of digitization and electronic content management systems. *Knowledge of electronic records preservation, including microfilm. *Ability to be covered under the county fleet vehicle liability insurance policy. *Possess excellent: Interpersonal Skills, Conflict Resolution Skills, Decision Making Skills, Leadership Skills, Organizational Skills *Valid Ohio Driver’s License

Additional Instructions:
Application Procedures: Submit completed application to the Licking County Human Resources Department, 20 South Second Street, 3rd Floor, Newark, Ohio 43055. Applications can be obtained in person in the Human Resources Department between 8:00 a.m. and 4:30 p.m. daily or printed from the web site at Successful candidates will be subject to Licking County’s pre-employment drug screen. Licking County is an Equal Opportunity Employer.

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