Bentonville, AR: Archivist/Cataloger Librarian, Crystal Bridges Museum of American Art

Position: Archivist/Cataloger Librarian (Full Time)
Location: Bentonville, AR

Position Summary

The Archivist/Cataloger Librarian’s primary responsibilities are: coordinating projects and processing institutional archives, receiving/ processing acquisitions, cataloging all materials, and managing library automation and e-resources for Crystal Bridges Museum of American Art Library. The Archivist/Cataloger Librarian will also support the Museum’s general operation by participating on teams and projects, and serving as a reference librarian as needed.

Principle Responsibilities (Essential Functions)

Processing institutional archives 55%: Coordinate projects processing institutional archives (materials include paper documents, photographs, and varied ephemera); applying appropriate professional standards following DACS rules, and creating finding aids. Along with the Library Director, participate in ongoing project-based library, archives and digital planning initiatives as needed. Lead digital projects and the application of metadata schemes to organize and provide access to digital collections.

Cataloging 25%: Responsible for copy and original cataloging; including monographs, serials, electronic resources, and non-standard records for special materials such as exhibition catalogs, archival and digital resources according to current library standards and systems such as LCSH, MARC, AACR2, AAT, ULAN, RDA, FRBR and NISO. Responsible for bibliographic records for the library ILS; including verifying, updating, and maintaining catalog bibliographic records. Support the level of professionalism and standardization of the Museum’s library catalog by maintaining awareness of current MARC standards, LC and emerging cataloging practices. Perform bibliographic file maintenance and maintain authority control. Work with University of Arkansas librarians to meet cataloging standards and oversee Sierra cataloging, acquisition, and circulation module parameters assuring accuracy and currency of patron records according to University standards.

Receiving & processing materials 5%: Process incoming books and periodicals and track acquisitions.

Managing library automation and e-resources 5%: Primary liaison with the Museum’s IT and object database manager to manage library technology as it integrates with University of Arkansas Libraries and Museum departments. Responsible for working with IT to maintain the library ILS and online library databases. Generates reports on library catalog and e-resource database usage, and assists Library Director in assessing e-resources.

Secondary Responsibilities 10%

Serve as reference librarian for curators, researchers and community members when needed. Train staff and volunteers on library technology.
Support the Museum’s general operation by participating on teams and projects.

Minimum Qualifications

Education, Training, and Traits:

ALA-accredited Master’s degree in library science
Arranging and cataloging archives
Experience digitizing and cataloging digital resources, and experience with digital collection management tools
Two years’ experience cataloging
Commitment to contributing to an invigorating museum team, and enhancing library services through a solid work ethic and excellent service skills
Strong oral and written communication skills

Work Experience:

Experience arranging, cataloging and creating finding aids for archives or special collections.
Knowledge of archival theory, methods and practices, EAD (Encoded Archival Description) and standards for archival description. Understanding and experience using Archivists’ Toolkit ™(AT), for data entry.
Experience with digital projects and the application of metadata schemes to organize and provide access to digital collections.
Demonstrated cataloging experience and knowledge of the methods and techniques in acquiring, organizing, preserving, accessing, and/or disseminating information. Requires knowledge of a body of standardized library rules and systems, procedures, and operations used to maintain the collection, locate information and process library materials. This includes bur is not limited to: LCSH, MARC, AACR2, RDA, AAT, ULAN, RDA, FRBR, NISO and OCLC.
Experience with a bibliographic utility (preferably OCLC) and Innovative Interfaces or similar integrated library system. Demonstrated working knowledge of integrated library systems, electronic subscription databases and network standards and protocols.

Licenses and Certifications:

Valid Driver’s License with clean driving record

Skills and Abilities:

Experience arranging special collections and/or archival materials
Demonstrated working experience cataloging; AACR2, and some knowledge/experience with RDA standards
Demonstrated working experience with digital projects and the application of metadata schemes to organize and provide access to digital collections
Knowledge of acquiring and processing library materials
Knowledge of library operating policies and procedures
Collaborative, team based approach to projects
Teaching and training skills
Excellent reference skills
Ability to meet deadlines and handle multiple tasks simultaneously
Commitment to interact collegially with all employees and volunteers at all levels of responsibility
Ability to understand and maintain the highest levels of ethics and confidentiality
Proficiency with standard office equipment and software, including Microsoft Office Suite

Preferred Skills and Abilities

Experience with Innovative Sierra Surfaces platform
Experience with ContentDM retrieval software for multimedia collections
DAS certification
Knowledge of archives, rare books and manuscripts
Art subject cataloging experience preferred
Background in art, art history or related field
Knowledge of print and electronic sources for art
Experience working in a museum environment

Physical Requirements and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Physical demands: The position requires verbal and written conversation with others, sitting, standing, walking, bending, climbing, reaching, strenuous lifting/moving objects up to 25 pounds and use of hands to manipulate, handle or feel objects, tools or controls. Vision abilities required by the job include close vision and color perception.
Work environment: Work will be performed in an office environment, museum spaces, construction site, and in communities served. The noise level in the work environment is usually low to moderate. Position requires some independent overnight travel for research, professional meetings and other travel as necessary to fulfill responsibilities of the position.


Crystal Bridges offers a competitive compensation package.

No phone calls please.

The successful candidate will be required to pass a routine background and consumer credit check and drug screen.


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