New York, NY: Assistant Archivist (term), New York University

Job Opening Title: Assistant Archivist, New York University Libraries

Institution/Organization Name: New York University Division of Libraries

Job Location (City, State, Province, Country): New York, NY, USA

Application Deadline:

Link to job posting:

Years of experience required:

Job Description (if URL to posting not available). Please include instructions for how to apply.: New York University Libraries seek a skilled and knowledgeable professional for a temporary Assistant Archivist appointment. The appointment term is 2.5-years, ending February 28, 2019. The successful candidate will work as the assistant archivist on a grant project to process, preserve, and digitize three collections documenting early New York history, from the colonial era to the mid-19th century, held in the Fales Library and the Tamiment Library and Wagner Labor Archives. The incumbent will assist with processing the largest of the three collections, under the direction of the Project Archivist. They will also assist the project as a whole, including preparing material for transfer to the conservation lab, and both vendor and in-house digitization facilities.

The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU’s archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives.

Under the general supervision of the Project Archivist, the incumbent will:
-Analyze and arrange archival records in accordance with accepted archival standards. Describe archival collections according to archival standards in the repository’s collections management database and publish EAD-encoded finding aids on the web. Identify arrangement and description tasks to be assigned to graduate student workers, and oversee this work when Project Archivist is not present.

-Undertake routine collections management and control activities, including collections assessment, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections. Identify collection management tasks to be assigned to graduate student workers, and oversee this work when Project Archivist is not present.

-Collaborate with colleagues in the Preservation Department to ensure proper handling and housing for collections. Identify preservation needs and priorities for materials in all formats during processing work and consult with Conservators for recommendations on treatment. Maintain tracking and documentation of flow of material between ACM, Preservation, and digitization queues.
Collaborate with ACM colleagues to ensure project alignment with departmental goals and initiatives, assist in implementing professional standards and best practices. Participate in unit-wide meetings, and general planning and policy development in the support of ACM strategic directions.

Position Qualifications:

-Required Education: Bachelor’s degree. Progress toward a Master’s degree in Library & Information Science from an ALA accredited institution, or in Archival Studies, preferred.

-Required Experience: Zero to two years experience in archival accessioning, arrangement, and description, preferably in an academic or research library.

-Required Knowledge, Skills, and Abilities:
Demonstrated knowledge of archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies.

-Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials, and in the use and application of DACS, EAD, MARC, LCSH, LCNA, AACR2, and other library and archival descriptive and content standards.

-Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections.

-Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner. Flexibility and the capacity to thrive in a rapidly changing environment.

Preferred Knowledge, Skills, and Abilities:
-Experience in the use of automated archival collections management systems (Archivists’ Toolkit or ArchivesSpace), or similar systems.

-Subject expertise in colonial era American history.

New York University Libraries: Libraries at New York University serve the school’s 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU’s vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our first “portal campus”, in NYU Abu Dhabi. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the Digital Library Federation. The Libraries participates in a variety of consortia and collaborates closely with the New-York Historical Society and the Brooklyn Historical Society. For the NYU Libraries Mission and Strategic Plan go to

Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries’ user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries’ dynamic, integrated discovery and access systems. In addition to serving NYU’s central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries.

Salary/Benefits: Attractive benefits package including tuition remission and generous time off. Salary commensurate with experience and background.

To Apply: To ensure consideration, send resume and letter of application, including the name, address, and telephone number of three references to: Enrique Yanez, Assistant Dean for Human Resources, New York University Libraries, 70 Washington Square South, New York, NY 10012 or via email to Applicant review will begin on August 15, 2016; search will remain open until filled.

NYU’s Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

NYU is an Equal Opportunity/Affirmative Action/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity Employer.

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