Job Title:
Electronic Records Specialist
Job ID: 603718
Apply Before: 08/19/2016
Location: Marion County
Full/Part Time: Full-Time
Regular/Temporary:
Salary: $42,042.00
Regular
City/County/St: Indianapolis, Marion County, IN
Job Description:
Performs complex services and technical work for the State Archives. Work involves planning, developing, implementing and directing an electronic records preservation program and providing technical direction to program staff, other divisions and governmental agencies. In consultation with the Division Director, may train, schedule, assign, and prioritize staff workloads. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
Responsibilities:
Research, analyze and recommend strategies and actions necessary to plan, develop and implement an electronic records program for preservation of electronic records generated by state government agencies deemed to have permanent archival value;
Develop program policies, procedures, standards and manuals in accordance with program objectives and goals;
Carry out technical work focused on electronic records transferred to the State Archives including:
appraisal and assisting with the development of records retention and disposition schedules for government records; coordination of data conversion and migration; description of records series and other tasks and procedures necessary to ensure preservation and access to electronic records accessioned into the State Archives;
Provide direction to staff in the development and integration of methods and procedures related to the management and preservation of electronic records;
Provide services and technical direction/assistance to state government agencies and affiliated programs on issues related to the transfer, preservation, and accessibility of electronic records and content;
Work with State Archivist to oversee the electronic records appraisal, preservation, arrangement, and description efforts of staff archivists, employees, interns and volunteers
Respond to Public Information Act requests for electronic records;
Other duties as assigned;
Preferred Experience:
Master’s degree in library science, archival administration, or information technology or 5 years work experience in related field;
Three years professional experience managing electronic records or digital content;
Knowledge of archival systems, hardware and software used for electronic imaging systems, document management systems, and personal computers;
Excellent project management skills;
Work experience with standard desktop software;
Knowledge of archival techniques, electronic records preservation practices, systems analysis, data management, imaging practices, email retention, emerging electronic technologies, and component hardware/software;
Ability to analyze data, to formulate conclusions, and to write well organized and grammatically correct reports/correspondence;
The ability to effectively explain complex archival and information technology issues to staff, associates, government entities and the public;
Ability to work well with a wide variety of persons in and outside the division;
A valid driver’s license is required.
Six (6) years Information Technology Project Development work experience and/or Function/Business Process Analysis work experience or accredited college training in a related field.
Benefits:
The State of Indiana offers a comprehensive benefit package which includes:
Medical / Dental / Vision plans
Health Savings Account available with Employer Contribution
Incentive-based Wellness Program
Prescription Coverage
Employee Assistance Program
Employer-funded Retirement Plan
Deferred Compensation Plan with Employer Match
Flexible Spending Account
Work/life balance: 24 Paid Days Off and 12 Holidays, per year
Group Life Insurance
Public Service Loan Forgiveness Program
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer.