Frankfort, KY: Administrative Section Supervisor (State Records Center), KY Dept for Libraries & Archives

Administrative Section Supervisor (State Records Center)

Institution: Kentucky Department for Libraries & Archives

Type of Position: Full-time

Possible Desk Coverage:


Salary: $38,770.08 – $51,361.20 yearly at 37.5 hour work week


State benefits

Job Duties:

• Plans, organizes and supervises staff and daily operations of the State Records Center Section. • Manages, coordinates and ensures the physical maintenance of the State Records Center to assure economical and efficient operations. Tracks storage space needs and recommends purchase of shelving as necessary. • Assists statewide agency Records Officers and Circuit Court Clerks regarding records management policies and procedures. Ensures the appropriate records retention schedules are followed. • Reviews Destruction Certificates and coordinates records destruction with the Division of Waste Management. Details records control activity in narrative and statistical monthly reports. • Ensures proper and timely billing and credits for records storage fees and destruction. Prepares quarterly invoices. Maintains billing ledgers. Coordinates billing with agency fiscal operations staff.

Qualifications / Experience:

EDUCATION: Graduate of a college or university with a bachelor’s degree. Additional administrative or research experience will substitute for the required education on a year-for-year basis. EXPERIENCE: Must have four years of professional administrative experience. A master’s degree in public or business administration or a related field will substitute for one year of the required experience.

Additional Comments:

Upon appointment, employees in this class may be required to maintain a valid driver’s license and required to drive a licensed vehicle. This status may be necessary for the length of time in this class. If this is necessary it will be listed in the specific position description for that position. Applicants and employees in this classification may be required to submit to a drug screening test and background check. Applicants and employees in positions which perform job duties that may require contact with offenders in the custody or supervision of the Department of Corrections or with youth in the care, custody, or supervision of the Department of Juvenile Justice must meet qualifications pursuant to the federal Prison Rape Elimination Act, 28 C.F.R.115.17 and 115.317. The Commonwealth of Kentucky does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, sexual orientation, gender identity, genetic information or veteran’s status. Reasonable accommodations are provided upon request. Equal Opportunity Employer M/F/D.

How to Apply

Application Procedure:

Complete an application and apply on-line at

Application Deadline:

Jul 3 2017

Contact Person:

Jim Cundy

Ky Dept for Libraries & Archives

P O Box 537

Frankfort, KY 40602-0537

Institution’s Website: