Job Opening Title: Senior Archivist
Institution/Organization Name: Qatar Foundation
Job Location (City, State, Province, Country): Doha – Qatar
Application Deadline: 30/12/2017
Link to job posting:
Years of experience required: 6-8
Job Description (if URL to posting not available). Please include instructions for how to apply.: KEY RESULT AREAS
– Collaborate with management to establish systems and standards for collection, cataloguing, archiving, retrieval, and distribution of physical and digital records
– Appraise records for historical, administrative, financial, and legal valuation
– Develop formal policies and guidelines for record management and ensure that these incorporate regulations and guidelines related to management of QF intellectual property
– Develop technical manuals, handbooks, guidelines, and special reports, as requested
– Organize archival records and develop classification systems to facilitate access to archival materials
– Establish and administer policy guidelines concerning public access and use of materials
– Locate new materials and direct their acquisition
– Contribute to the planning, organization, implementation, monitoring and evaluation of archival projects
– Communicate record management guidelines, including procedures and access controls, to all relevant stakeholders and monitor compliance. Adhere to all legal requirements
– Identify a central storage area for non-digital records and items, and develop a storage plan within the constraints of floor layout and environmental conditions. Take measures to mitigate risks to the safety and security of the archives, and ensure compliance with prescribed safety norms
– Authenticate and appraise historical documents and archival materials; store them in a logical manner under optimal conditions for preservation; ensure that all collected items and information have been accurately catalogued
– Maintain digital records; carry out periodic purging and destruction of records per policy and established retention and disposition schedules
– Establish logistics procedures for the transport of records to and from the archives; manage delivery of requested records to ensure timeliness and accuracy
– Conduct periodic audits of the physical archives to ensure that the physical inventory matches inventory records
– Facilitate process audits and ensure that any identified corrective actions are taken
– Research and record the origins and historical significance of archival materials
– Offer training and mentoring to existing and new staff members
– Keep abreast of professional trends and developments in all areas of responsibility
– Other reasonable tasks as assigned by supervisor.
Minimum Knowledge, Skills & Experience:
– Master’s degree in Library or Information Science accredited by the American Library Association or foreign equivalent with Archival coursework, and a Bachelor’s degree in a related field, such as History or Middle Eastern Studies
– 6-8 years of record management & archiving experience handling a large and complex collection
– Familiarity with international best practices in record management and archival systems, intellectual property management, and digital record management tools; familiarity with local standards for public records
– Excellent organizational, planning, time management, and project management skills
– Excellent interpersonal communication skills
– Excellent oral and written proficiency in both Arabic and English, with the ability to draft and edit a wide variety of written reports and communications and to articulate information clearly and concisely
– Proficiency in MS Office applications
To Apply for this vacancy please send us the CV on qfjobs@qf.org.qa.
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