New York, NY: PT Archives and Records Management Assistant (short term), ACLU

Institution/Organization Name: American Civil Liberties Union

Job Location (City, State, Province, Country): New York City

Application Deadline: 6/22/2018

Link to job posting:

Years of experience required: 2- 5 years

Job Description (if URL to posting not available). Please include instructions for how to apply.: For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.

The Archives and Records Management Department of the American Civil Liberties Union, located in downtown Manhattan, is seeking applicants for a 21 hour per week temporary part-time role for 2-3 months.

The mission of the ACLU’s Archives and Records Management Department is to support the ACLU and ensure access to its records throughout their lifecycle. The department works in collaboration with the administrative, financial, legal, technical, and business staff of the organization to store, manage, and retrieve documents from creation to either disposal or retention. In addition to the 2,000 cubic feet of records kept onsite, the department maintains an extensive collection of ephemera, publications, photographs, and audiovisual materials. The Archives and Records Management Department also manages the regular transfer of records to the Seeley G. Mudd Manuscript Library of Princeton University, which houses ACLU records in its Public Policy Papers collection and serves as the archival repository for the ACLU’s national offices.

Roles & Responsibilities:
• Accession and catalogue inactive records, chiefly from the Legal Department, as well as ACLU publications and ephemera
• Assist Archives and Record Management office staff with their day-to day work, including:
o Maintaining and building on-site archival collections, such as board records and press releases;
o Preparing records for transfer to Princeton University;
o Digitizing archival materials as needed;
o Providing assistance to ACLU staff by responding to circulation requests and reference questions

Experience and Qualifications:
• MLIS degree (or equivalent graduate-level program with a concentration in archives and/or records management) OR be currently enrolled in such a program, required Students must have completed at least six courses, including an introductory archival course
• General knowledge of archival principles and best practices for archives, including basic preservation measures
• Strong written and verbal communication skills
• Ability to work independently and collaboratively on special projects to improve access to archives and ensure preservation of records in all forms
• General familiarity with, and interest in, U.S. history preferred
• Prior work or internship experience in archival and/or records management capacity strongly preferred

Salary commensurate with experience

Please submit a resume and cover letter describing your interest and relevant experience to with “Archives and Records Management” in the subject line.

Review of applications will begin immediately and continue until the position is filled.

Please indicate in your cover letter where you learned of this opportunity.

Applications will be accepted until the position is filled.

This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.

The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, record of arrest or conviction.

The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.

The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations.