Job Opening Title: Records Manager
Institution/Organization Name: Lincoln Center for the Performing Arts, Inc.
Job Location (City, State, Province, Country): New York
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Years of experience required:
Job Description (if URL to posting not available). Please include instructions for how to apply.: OVERVIEW
Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center campus, which is home to 11 separate resident organizations. LCPA presents over 350 performances annually throughout our different performance series including American Songbook, Great Performers, Live from Lincoln Center, Mostly Mozart Festival, Midsummer Night Swing, Lincoln Center Out of Doors and White Light Festival.
In addition, LCPA supports an array of programs for Lincoln Center Education including its community and family programming. Further, LCPA supports initiatives related to events at the David Rubenstein Atrium, LC Kids, as well as numerous key institutional initiatives and projects.
The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Director, Archives and Records Management.
The Records Manager is responsible for establishing and building Lincoln Center for the Performing Arts’ organization-wide records management program through its overall administration and coordination.
The Records Manager will be responsible for all activities connected with the life cycle of records, including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records; assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required.
This role is also responsible for providing customer-focused service and building positive and constructive relationships with stakeholders by understanding their needs and problems, and providing timely communication and service.
• Develop records management procedures and track organization’s compliance with them.
• Update records retention schedules to meet current records requirements.
• Initiate and conduct instructional programs and train employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
• Manage transition from paper to electronic records.
• Analyze and evaluate records and electronic management throughout the organization and recommend cost effective improvement strategies.
• Administer transfer of records to and from off-site storage.
• Organize the identification and disposal of records that are at the end of their life-cycle.
• Work with General Counsel to execute, track, and lift legal holds on records.
• Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
• Work cross-functionally to promote and foster systematic and efficient records and electronic management initiatives and support the application of procedures for managing document and records management.
• Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.
• Work off-site at storage vendor on an occasional basis.
• 2-3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program required.
• Comprehensive knowledge of current records management—both paper and electronic—and archival methods, tools, and techniques, including preservation trends and applications.
• Excellent organizational, communication, and project management skills.
• MLIS from an ALA-accredited program with an emphasis on records management or a Master’s in archival management with a CRM strongly preferred but not required.
• Experience with digital repositories and/or special collections preferred.
• Experience with digitization projects and database management systems preferred.
• Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems preferred.
• Certified Records Manager or Information Governance Professional preferred but not required.
• Interest in the performing arts a plus.
Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the email@example.com inbox. Submissions without cover letters will not be reviewed.
Please list: Records Manager in the subject line.
Internal Candidates should contact a member of the Human Resources Department directly.
Lincoln Center for the Performing Arts is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.