UPDATED: Santa Monica, CA: Archives Specialist, RAND Corporation

Note: This position was originally posted on Feb. 7. This is an updated version.

Archives Specialist


POSITION DESCRIPTION: Archives Specialist (Job code #5606)

Location:  Santa Monica Office

To apply:  Apply at http://jobs.rand.org.  ONLINE APPLICATIONS ONLY WILL BE CONSIDERED.



Under general supervision of the Manager, Archives Services, the Archives Specialist assists with a wide variety of archives projects, involving both digital and physical collections.  This full-time, on-site position is part of the Archives Services unit, located in the Santa Monica headquarters office.  Please note that this is a paraprofessional-level position.


Description of duties:

  • Scanning and performing optical character recognition processing (OCR), and entering and editing metadata
  • Audio transcription and data cleanup
  • Surveying, inventorying, indexing, and accessioning collections
  • Labeling, arranging, and rehousing collections to prepare them for storage
  • Assisting with requests, including fact checking, locating assets, scanning, and publication fulfillment
  • Overseeing visiting scholars, including onsite escorting and monitoring use of archival materials
  • Storage and display space maintenance
  • Other duties and special projects as assigned


Education and work experience:

  • Minimum: AA/AS degree; bachelor’s degree preferred
  • 1+ years in research environment; archives experience preferred


Knowledge, Skills, and Abilities:


  • Excellent attention to detail and highly organized
  • Ability to work independently, including problem-solving; to organize and prioritize work; and to respond well to varied work demands
  • Excellent written communication skills including good spelling, handwriting, and typing skills
  • Good interpersonal skills and strong dedication to excellent customer service
  • Excellent computer skills, including working knowledge of Microsoft Word, Excel, Outlook
  • Familiarity with office equipment such as scanners, copiers, and printers
  • Ability to exercise good judgement
  • Ability to handle fragile objects and to lift boxes up to 30 pounds safely
  • US citizenship required


  • Familiarity with standard archives practices
  • Familiarity with archives systems such as Preservica, Archives Space
  • Familiarity with citation software such as EndNote; collaboration platforms such as SharePoint, OneDrive
  • Familiarity with scanning and imaging software such as ABBYY Finereader and Photoshop
  • Familiarity with standard metadata schema such as Dublin Core, MARC, PREMIS, etc.

About Knowledge Services

Knowledge Services is comprised of three units:  Library Client Services, RAND Corporate Archives, and Intranet/Systems.


Established in 1988 to serve as the collective memory of RAND, the RAND Archives collects, preserves, organizes, and provides access to materials that document the origins, operations, development, and impact of the RAND Corporation and its research from 1948 to present.  The Archives contains materials of permanent historical value that capture RAND’s legacy of innovation, and its enduring contributions to public policy and decisionmaking.  Archives staff are located in Santa Monica but serve the RAND community and scholars worldwide.

Overview of RAND

The RAND Corporation is a research organization that develops solutions to public policy challenges to help make communities throughout the world safer and more secure, healthier and more prosperous. RAND’s research and analysis address issues that impact people everywhere, including security, health, education, sustainability, growth, and development. Headquartered in Santa Monica, California, RAND has close to 1,850 people from approximately 50 countries working in offices in North America, Europe, and Australia, with annual revenues of more than $315 million.


RAND is nonprofit, nonpartisan, and committed to the public interest.  Our research is sponsored by government agencies, international organizations, and foundations. We rely on philanthropic support to pursue visionary ideas; address critical problems that are under-researched; and devise innovative approaches for solving acute, complex, or provocative policy challenges. RAND values objectivity and integrity in both its research processes and internal interactions. We emphasize a collegial environment that respects the contributions and dignity of all staff.