Baton Rouge, LA: Archives Specialist – Records Management, Louisiana State Archives

The Louisiana State Archives is looking to fill a position in the Records Management department. The Records Management program serves state and local agencies by providing records training, guiding the development of records retention schedules, processing disposal requests, and providing consultation on records management topics through rules, publications, policies, and meetings.
Depending on experience/credentials, applicants will be hired at a rate no less than $15.54/Hr ($32,323/Yr) and no more than $21.00/Hr ($43,680/Yr). Any applicant who wishes to take the 3.5 or above GPA exception (in lieu of the PLE Civil Service exam) should notify Janice Branch at janice.branch@sos.la.gov once the application has been submitted.
Typical duties of this position include:
  1. Supports the record keeping of state and local agencies by assisting in the design, development, and operation of records retention policy and procedures to achieve organizational success.
  2. Researches and identifies record keeping requirements to document business processes of state agencies, provides consultation for agencies on records management topics, and makes recommendations on the systematic planning, budgeting, organization, directing, training, and control during the life cycle of records.
  3. Conducts records and information management training workshops for state agency records officers and other industries and communicates policy and procedural changes relative to retention schedules, disposal requests, records storage, imaging exceptions, and imaging surveys.
  4. Assists in disaster recovery planning to provide for the availability of and access to organizational records and information following a business disruption.
  5. Assists in the delivery of certain records to State Archives for appropriate storage periods.
  6. Maintains office files, records forms, disposal notices, reports, memos, etc.; monitors the department’s incoming mail/electronic mail, facsimile, paper and electronic documents; maintains accurate and up-to-date information in the department’s records database.
  7. Monitors Federal, state, and local laws and regulations as well as industry standards pertinent to records and information governance and creates guidance tools for agencies to maintain compliance with established laws.
  8. Coordinates with the Archives to preserve records that document the history of governmental agencies and to protect records with enduring historical value to the citizens of Louisiana.
  9. Stays abreast of current industry standards and makes informed suggestions of new procedures and technologies that enhance the quality of work produced by the department.
  10. Performs other tasks, duties, and special projects as assigned and applicable to the level of this position.
The ideal candidate will possess:
  • An advanced degree in Library and Information Science, Business Administration, Public Administration, Legal Studies, or a related field.
  • Basic knowledge of current practices in electronic record keeping, records management topics, document imaging, and disaster planning.
  • Exceptional time management and oral/written communication skills.
  • A desire to facilitate the appropriate and equitable access to public records.
Questions regarding the application process may be sent to Janice Branch at janice.branch@sos.la.gov.