Milwaukee, WI: Archivist, School Sisters of St. Francis

Job Opening Title: Archivist

Employer Name: School Sisters of St. Francis

Job Location: Milwaukee, WI

Application Deadline: 8/1/19

Link to job posting:

Years of experience required: 3

Job Description (if URL to posting not available). Please include instructions for how to apply.: The International Office for the School Sisters of St. Francis in Milwaukee, Wisconsin, a Catholic Women Religious Community, and non-profit organization is looking for an experienced Archivist to manage the Archives of the School Sisters of St. Francis. Through innovation and implementation, the Archivist will preserve and make available the legacy of the School Sisters of St. Francis, not only for current Sisters, researchers, and guests, but for future generations as well.

• Collaborating with International Team Liaison to Archives to formulate and evaluate goals and objectives that promote the vision and mission of the Archives
• Providing access to the Archives and responding to research requests from the International Team, Provincial Team, researchers and guests
• Encouraging access by creating a welcoming reading/research workspace for Sisters and guests
• Identifying and dedicating appropriate spaces for artifacts and artwork of archival value; also responsible for supplies, equipment, and general functioning of the Archives
• Processing items of archival importance, including but not limited to, Sisters’ personal effects, photographs, CDs, DVDS, congregational documents, news articles, artifacts, and publications
• Developing processing policies to ensure that records are processed in accordance with accepted standards and practices
• Auditing current inventory to ensure only permanent records of archival importance are being maintained according to current archival standards and best practices
• Planning and directing exhibitions and other outreach programs to broaden the use of collections; collaborate with the Mission Advancement and Communications departments in the creation of events, publications, and use of social media
• Implementing content management systems to create online, searchable databases to access content
• Designing and implementing processes for the digitization of collections for long-term preservation
• Continuing professional development in the field of archival services, equipment, and professional standards through reading, attending conferences or classes, and meeting periodically with local archivists
• Collaborating with the International Team Liaison to Archives and reporting on a regular basis
• Training and supervising volunteers in specific areas of archival recordkeeping

Qualifications and Skills
• Bachelor’s degree from a four year college or university
• Minimum of five years of progressively responsible professional experience in archives administration, preferably in a nonprofit or religious organization
• Experience with varied formats of records including manuscripts, printed materials, photographs, audio-visual materials, artifacts, and artwork
• Knowledge of digital preservation issues and best practices
• Experience creating digital surrogates of archival materials according to current archival standards and best practices
• Experience with database management software for the development of finding aids

• Formal coursework in archival administration
• Working knowledge of software programs used in archival work
• Experience in using archival collections to design and stage exhibits and interpreting displays for the public
Additional Experience Factors
• Knowledge of or willingness to learn the history, heritage, culture, and core values of the School Sisters of St. Francis
• Knowledge of or willingness to learn about the Roman Catholic faith, culture, and history of the Catholic Church in North America.
This is a full-time, 40-hour per week, benefit eligible position that includes Health/Dental/Vision insurance, company paid long- and short-term disability, life insurance and 403(b) employer contribution, and paid vacation/holiday time.

To apply for this position, please send a resume and cover letter to Michael T. Maddocks at

About School Sisters of St. Francis
We are an international community of Catholic sisters who unite with others to build a just and peaceful world. Founded in 1874 and based in Milwaukee, we now have sisters, associates, donors and volunteers actively working to address the needs of those who are poor and marginalized by society. Our mission is thriving throughout the United States, Europe, Latin America and India. Visit our website at

About the Archives
The School Sisters of St. Francis Archives is the repository for artifacts, bound volumes, sound recordings, digital and hard copy records, documents, photographs, and other visual documentation of the life and work of the congregation and its members. The Vision of the SSSF Archives is to be a “vibrant source of information from our history, accessible to researchers, shared on social media, and made available in exhibits for donors, students, and the public.”