New York, NY: Assistant Archivist (short-term), International House

Job Opening Title: Assistant Archivist

Employer Name: International House

Job Location: New York, NY

Application Deadline: December 20, 2019 (or until the position is filled)

Link to job posting:

Years of experience required: 2

Job Description (if URL to posting not available). Please include instructions for how to apply.: Assistant Archivist Consultancy

About International House
Founded in 1924 by John D. Rockefeller Jr. and the Cleveland H. Dodge family, International House’s mission is dedicated to fostering the next generation of global leaders. As home to more than 700 carefully selected graduate students and young professionals annually – representing 100 countries and more than 70 top schools and businesses – I-House is the destination of choice for the best and the brightest of the millennial generation. International House provides an unrivaled opportunity for residents to thrive through daily interaction in a culturally, politically and economically diverse community that is both inclusive and proactive by nature. Its programs encourage diversity of thought and experience, allowing the world views of the emerging leaders to be expanded and fortified. We believe that the core tenets of the International House experience – respect, empathy, and moral courage – can change the world.
The primary mission of the International House of New York Archives is to identify, collect, catalog, preserve, and make accessible all records of enduring value that document and convey the story of International House’s Residents, Alumni, Staff, and Trustees.

About the Position
The impetus to create an archival program at International House centered around a building expansion project, an increased effort to better understand its history, and preparations for International House’s upcoming 2024 centennial. I-House began these efforts in 2017 when it adopted a document retention plan and in 2018 with an audit of its holdings and a re-assessment of archive exhibition spaces. During this process, I-House engaged a consulting firm to develop a project budget, provide preliminary archives review and, create a two-year work plan to oversee the stabilization of its archives. In 2019, I-House hired its first Lead Archivist to develop and manage a sustainable archival program.
In this next phase, International House seeks an Assistant Archivist consultant. This position is based out of the President’s Office and will report to the Lead Archivist. Working at approximately 35 hours per week, the Assistant Archivist will support the Lead Archivist, staff, and other stakeholders. This is a full time, 6-month position, with the possibility of extension, that is currently scheduled to begin in January 2020.

In this position, the Assistant Archivist will aid in the establishment of a comprehensive and interactive archive that will allow International House, stakeholders, and scholars to serve its mission and constituents better. Once established, the archives will provide information and historical documentation to promote the work of the organization, including programming, marketing, social media, public relations, fundraising, outreach, as well as scholarly research.

Responsibilities of the Assistant Archivist
Primary responsibilities of the Assistant Archivist will include the arrangement and description of historical documents within International House and providing additional support to the Lead Archivist.
Adhering to a two-year project plan, the Assistant Archivist will observe the following functions:

Essential Duties
· Aid the Lead Archivist in maintaining documentation processes and issues.
· Assist in appraisal process and identify material for digitization
· Arrange and describe collections according to DACS and best practices to ensure their preservation and accessibility to archives users.
· Assist in ingesting materials into related Collections Management and Digital Asset Management systems
· Assume other related responsibilities and special projects as required

Skills and Knowledge
· MLS degree with concentration in archives or comparable degree from an ALA-accredited graduate program
· A minimum of two-years professional experience in an archives or manuscripts repository
· Working knowledge of professional standards and best practices for archives, including the physical handling of delicate materials and general knowledge of basic preservation measures
· Proficient in relevant technology, with the ability to quickly adapt to new programs
· Experience arranging and describing archival collections
· Excellent written, oral, and interpersonal communication skills
· Excellent time management and organization skills; must demonstrate flexibility and ability to handle multiple tasks and priorities, simultaneously
· Knowledge of and/or experience with records management programs and systems
· Experience working with institutional records in college or university archives
· Experience with ArchivesSpace
· Experience creating and/or managing digitized collections and associated metadata
· Experience processing and/or managing born-digital archival records
· Experience working with a DAMS

*International House is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, creed (religion), color, sex (including gender expression), national origin, sexual orientation, military status, age, disability, marital status or domestic violence victim status.

Please submit a cover letter and resume via e-mail to with “Assistant Archivist” in the subject line. The application deadline is December 20, 2019 (or until the position is filled).

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