Job Opening Title: Records Intern – Summer
Employer Name: MTA Inspector General
Job Location: One Penn Plaza 11th floor, New York NY
Application Deadline: March 27, 2020
Salary Range: $17 – $18 / hour
Link to job posting: http://www.mtaig.state.ny.us/assets/job_posting/Records%20Intern.pdf
Years of experience required: 0
Job Description (if URL to posting not available). Please include instructions for how to apply.: Please submit to Internships@mtaig.org: Cover Letter, Resume,
Unofficial/Official Transcript, and Writing Sample.
Records Intern – Summer :: Paid, Part-Time, Student Employment.
MTA OFFICE OF THE INSPECTOR GENERAL (OIG) was established in 1983 and is the Inspector General for New York’s Metropolitan Transportation Authority (MTA), the nation’s largest regional mass transit system, essential to the vitality of the entire New York Metropolitan Area. OIG’s Audit and Analysis Division and Investigations Division audits and/or investigates allegations of waste, fraud, abuse, and deficiencies relating to the MTA, its affiliates and their subsidiaries.
OIG is seeking highly motivated interns with an interest in public service, government, law enforcement and/or transportation, who will provide technical support to the Records Management Officer for transferring, and monitoring the locations of, records/documents/files to ensure proper storage, retrieval and disposal of vital records in accordance with the OIG Records Retention & Disposition Program.
OIG is conveniently located near Long Island Rail Road’s Penn Station (also NJ Transit / PATH) at 34th Street between 7th and 8th Avenues, and is staffed by investigators, attorneys, information technology specialists, performance auditors, and accountants.
All OIG Interns must be in good standing at their schools or be very recent graduates, and all are subject to background checks. OIG Interns may receive academic credit, or $17-$18/hour.
Duties: Help administer the OIG Retention & Disposition Program, which may include: processing inactive files and records for on-site storage or transfer to off-site storage, verifying Records Inventory Transmittal Forms, keying data into Records Registry database and to generate archiving and storage labels; designing and maintaining automated control files, and tables for Records Management applications using software to increase productivity and decrease search time; analyzing computer controls and recommending system design improvements to enhance service function for Records Management; inputting records inventory into and maintain computer database, to ensure compliance with retention requirements; organizing and maintaining records and filing system, including boxing of records, purging of files, and on-site and off-site archiving to improve access to records and decrease search time; arranging destruction of documents past retention period.
Requirements: Knowledge of the fundamentals of records management, records life cycle and familiarity with retention schedules and their applications. Strong computer skills with knowledge of Microsoft Word and Excel. Excellent verbal and written communications skills are necessary as well as the ability to interact well with personnel at all levels.
Hourly Compensation Details :: $17-$18 / hour, unless receiving academic credit, Salary < 10,000
Location(s) :: New York, New York
Documents :: Resume, Cover Letter, Unofficial Transcript, Writing Sample
Submit application to: Internships@mtaig.org