Job Opening Title: Records Center Specialist
Employer Name: Penn State University Libraries
Job Location: State College, PA
Application Deadline: 11/01/2021
Salary Range: D (STFF)-$21,708 – $43,416
Years of experience required: 1-2 yrs
Job Description (if URL to posting not available). Please include instructions for how to apply.: This specific position will focus on updating stored box inventory, forms and guidance documentation, trainings for records center services, and coordinating updates to our records center operations system i.e.; Total Recall by DHS. Additionally, this position will…
Assist and lead the secure disposition, destruction and shredding of University Records that are sent directly from offices, retained in storage, or received from the blue/white confidential shredding program for paper records and physical media. This includes moving 40 lbs boxes, 100-250 lbs bins or carts, and skids/pallets loaded with boxed records.
Provide superior customer service to University offices sending records for storage, managing records/information requests, and handle transfers of outgoing records; monitor records retention, inventory status, and location data for all boxed records; execute data entry in Total Recall system.
Oversee facilities and operations during staff absences; review and prepare destruction authorization reports for approval by Units and Office of Records Management; handle records according to and in compliance with Policy AD35, University Archives and Records Management,as well as various federal, state laws, regulations and University policies such as FERPA, HIPPA, Department of Defense Security requirements, and the Payment Card Industry standards.
Maintain operational integrity of security and alarm systems in conjunction with Records Center Staff, University Records Management Officer, and University Libraries Facilities Coordinator; maintain visitor logs, audit reports, operations manuals, and reports of all operational activities; perform daily site maintenance and equipment usability inspections.