Houston, TX: Archivist Project Manager, Houston Ballet

Job Opening Title: Archivist Project Manager

Employer Name: Houston Ballet

Job Location: Houston, Texas, USA

Application Deadline: November 1, 2021

Salary Range:

Link to job posting: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=67610&clientkey=57516344665171F94892344D2B7528E2

Years of experience required: 3+

Job Description (if URL to posting not available). Please include instructions for how to apply.: Archivist Project Manager – Houston Ballet, Houston, TX
Apply online: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=67610&clientkey=57516344665171F94892344D2B7528E2

Picture yourself at an amazing organization committed to inspire a lasting love and appreciation for dance through artistic excellence, exhilarating performances, innovative choreography and superb educational programs. At Houston Ballet, we recognize our responsibility to be an open, welcoming and anti-racist organization where students, dancers, musicians, production crew, staff, trustees and volunteers of all backgrounds collaboratively learn, work and serve. Join us, and you’ll be surrounded by creative teams who challenge you, support you, inspire you, and celebrate artistic achievement.

To learn more, please visit: https://www.houstonballet.org


Houston Ballet, one of the nations’ preeminent ballet companies and ballet academies, has a history spanning more than fifty years. The purpose of the Archive Project is to safeguard the legacy of Houston Ballet and implement systems that will streamline the usage, creation, and storage of archival documents across the organization. The primary components of the project are: 1) completion of inventory of the collection and implementation of a long-term project to create a searchable catalog for archival materials; 2) archival-quality digitization of prioritized analog video materials; and 3) improved systems for accessing and preserving archival materials used in the company’s daily activities, including creation of manuals, workflows, and protocols.


The Archives Project Manager is a full-time, in-person benefits-eligible position. The Archives Project Manager will coordinate all aspects of the project and be responsible for meeting deadlines and tracking deliverables to ensure timely and thorough completion of project activities. The Archives Project Manager will:

Oversee inventory and description of AV and non-AV collections, working with content specialists and project assistants to ensure accurate, complete, and high-quality metadata is captured in accordance with established project standards;
Assist with the selection and curation of materials for digitization;
Liase with vendors to manage the batching, tracking, transfer, and return of tapes and other materials for digitization;
In collaboration with departments across the organization, support the creation of manuals, workflows, and protocol that document Houston Ballets archiving systems and practices;
Manage the implementation of an in-house archive database, including selection of a software platform; development of a data model in collaboration with technology consultants; migration of existing spreadsheet catalogs into the database; establish and implement systems for cataloging, updating, and maintenance of the database;
Supervise project assistants and interns performing inventory, scanning, filing, cataloging, and other tasks;
Manage budget and track expenses;

Preferred qualifications:

ALA-accredited Masters in Library Science;
Demonstrated success in completing large-scale multi-format archival processing projects;
Project management experience: ability to track progress toward multiple goals, meet milestones, supervise assistants and work as part of a team;
Strong grasp of metadata and content standards; familiarity with archival database design, platforms, cataloging, and data migration;
Familiarity with analog video formats and digital file formats, strong grasp of audiovisual and digital preservation standards and best practices in digital asset management;
Excellent communication skills and attention to detail;
Knowledge of and interest in dance and issues in documentation and preservation of dance or performing arts preferred.
Work Environment:

Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation
Work may require work time outside the normal business hours
All Houston Ballet are required to be vaccinated against COVID-19.

Inclusion, Diversity, Equity and Access Statement:

Houston Ballet Foundation is an Equal Opportunity Employer. Candidates for employment are considered without regard to race, color, sex, creed, national origin, sexual orientation, age, non-job-related disability or marital status.

Houston Ballet embraces inclusion, diversity, equity and access. We recognize our responsibility to be an open, welcoming and anti-racist organization where students, artists, staff, trustees and volunteers of all backgrounds collaboratively learn, work and serve. Inclusion, diversity, equity and access are instrumental in the fulfillment of our mission and values. We address the challenges of our future in a culture that honors what is unique in all of us. Join us, together we are Houston Ballet.

Core Values:

Houston Ballets shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.
ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.
DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.
COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.
PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.

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