Charlotte, NC: Archives Assistant (Library Services), Central Piedmont Community College

Job Opening Title: Archives Assistant (Library Services)

Employer Name: Central Piedmont Community College

Job Location: Charlotte, North Carolina

Application Deadline: March 20, 2022

Salary Range: $34,845

Link to job posting: https://cpcc.csod.com/ats/careersite/JobDetails.aspx?id=4700&site=1

Years of experience required: 2 years

Job Description (if URL to posting not available). Please include instructions for how to apply.: CP is currently accepting applications for the position of Archives Assistant (Library Services)
Job ID: req4700
Position Closing Date: March 20, 2022

GENERAL FUNCTION AND JOB DUTIES
Full time Archives Assistant position available in the Library Services department located on Central Campus in the Library.

Anticipated Hire Date: April 4, 2022

Work Schedule: Monday – Friday

Hours per Week: 40

Central Piedmont Community College Library is committed to supporting student, faculty and staff with the best possible information services at each of its physical campus locations, as well as with a robust slate of online services. We directly support and strengthen teaching and learning by continually developing innovative student and learning-centered collections, services, and environments that lead to life-long educational development. Our staff engages both deeply and broadly with the college community, and our staff have the opportunity to influence the academic success of our diverse student population. Working for Central Piedmont offers a good combination of team-based projects and opportunities for individual work and professional development. Equity, diversity, inclusion, and access are important at Central Piedmont, and the library is a partner in helping the college achieve its EDI goals.

The library will be opening a new state-of-the-art Central Campus Library in the spring of 2022. The new library supports instruction with two flexible classrooms, a faculty hub, a new archives and space for consultations and one-on-one research appointments. Our new technology sandbox/makerspace with video and audio recording studios will offer additional opportunities for library instruction and support of student assignments.

The Archives Assistant position assists archives staff with basic archival functions such as processing, preservation, reference, outreach, advocacy, scanning, typing, filing, etc. The objective is to help increase availability of research material through preservation, outreach, and instruction. This position will: Process physical and digital archive collections under the general direction of the archivist; Create and update finding aids and reference guides; maintain computerized databases such as ArchivesSpace and LibGuides; Perform cataloging of archival collections per archival standards using tools such as Google Drive, ArchivesSpace and ContentDM; Migrate photographs, audio/visual and other documents into digital formats; Respond to inquiries and requests via phone and e-mail; serve as informational resource to employees, students, and the public; Assist in activities related to marketing and promoting the college archives; Assist in instructional research classes for patrons; Monitor inventory of supplies and other materials needed to operate.

General Function

The Archivist Assistant position will assist archives staff with basic archival functions such as processing, preservation, reference, outreach, advocacy, scanning, typing, filing, etc. The objective is to assist in increasing availability of research material through preservation, outreach, and instruction.

Characteristic Duties and Responsibilities

1. Responsible for assisting in the preservation of an access to the College’s historical records.

2. Processes physical and digital archival collections under general direction of the College Archivist.

3. Creates and updates finding aids and reference guides; maintains computerized databases such as ArchivesSpace and LibGuides.

4. Performs cataloging of collections per archival standards using tools such as Google Drive, ArchivesSpace and ContentDM.

5. Migrate photographs, audio/visual and other documents into digital formats.

6. Responds to inquiries and requests via phone and e-mail; serves as informational resource to employees, students, and the public.

7. Assists in activities related to marketing and promoting the college archives.

8. Assists in instructional research classes for patrons.

9. Monitors inventory of supplies and other materials needed to operate.

10. Performs other duties as assigned.

Knowledge, Skills, Abilities and Characteristics

• Skills in operating personal computers and software, especially MS Word, MS Excel, MS Access and Adobe Photoshop

• Knowledge of web applications and the ability to use the Internet tools, such as Google Drive (Docs, Sheets and Slides)

• Demonstrates competencies in using library and archives related software, such as LibGuides, ArchivesSpace and ContentDM

• Proficiency with web design, web authoring tools and markup languages, especially HTML/XHTML and XML

• Knowledge of curating historical displays for educational opportunities

• Excellent interpersonal skills

• Attention to detail

• Team-player with a positive outlook

• Commitment to equity, diversity and inclusion projects and initiatives

• Ability to work well with individuals with diverse backgrounds

• Ability to work independently and self-direct projects

• Ability to multi-task and be a self-starter

MINIMUM QUALIFICATIONS

Associate Degree, intermediate Microsoft Office skills to include word processing, spreadsheets, databases and graphics and two years of work experience in a library or archive setting.

Preferred Qualifications

• Bachelor’s Degree in Library Science, History or related field

• Experience working in an academic library setting

• Experience working with archival or special collections

Working Conditions
Indoor environment conditions; infrequently lifting and carrying objects up to 50 lbs.; infrequently pushing loaded book truck weighing up to 300 lbs.; infrequently pulling, pushing, reaching overhead, kneeling, stooping, bending at the waist, and climbing several steps; sitting or standing at a service counter or sitting at a desk or workstation using a computer display, keyboard, and mouse with repetitive motions; using the telephone; infrequently traveling to other buildings on campus or to other campuses; exposure to elevated levels of dust or mold from books and other printed materials.

REQUIRED DOCUMENTS
A completed CP application must be completed on-line. During the on-line application process, applicants will be prompted to upload or build a cover letter and resume.
College transcripts (if required for the position) must be attached on-line in the “additional documents” section of the application process.
Applicants that do not have an electronic copy of their transcripts, or find the electronic copy is rejected on-line due to the file size, may fax their transcripts to (704) 330-6066 for attachment to the on-line application.
All applications must be received in the Human Resources office by 11:59 p.m. on the closing date posted to be guaranteed for consideration. Applications of qualified candidates received after this date may be considered at the discretion of the hiring manager.

CONDITIONS OF EMPLOYMENT
Salary for this position is $34,845. Pay grade for this position is I. Initial placement for new employees is customarily at entry level through 25% percentile. Contract type is Classified. Ability to work a flexible schedule, which may include off-shift hours, evening and weekend assignments may be required of any position. All positions are subject to budget approval. CP offers an excellent benefits package to full-time employees including Health, Dental, Vision, Retirement, Life Insurance, Flexible Spending Accounts, Education Benefits, Disability and more.

ABOUT CP
Central Piedmont Community College is Mecklenburg County’s resource for academic excellence and cultural enrichment. Central Piedmont is in close proximity to the Queen City’s robust public transportation system, professional sports arenas, and a number of premiere restaurant and shopping outlets that attract visitors from Mecklenburg County and beyond. Today, close to 40,000 students call Central Piedmont home. With eight locations, it is one of the largest community colleges in the Carolinas and serves people of all ages who seek a real-world, affordable, hands-on education that will transform their lives and strengthen the economic, social, and cultural environment of Mecklenburg County.

Notice of Nondiscrimination
As a recipient of federal funds, Central Piedmont is required to comply with Title IX of the Higher Education Amendments of 1972, 20 U.S.C. § 1681 et seq. (“Title IX”), which prohibits discrimination on the basis of sex in educational programs or activities. Central Piedmont Community College does not discriminate on the basis of sex in its educational programs or activities, including in the context of admission or employment.

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