Arlington, VA: Paid Margaret L. Ellerman Collections Intern, Military Women’s Memorial

Job Opening Title: Collections Intern – LTC(R) Margaret L. Ellerman, USA Internship Program

Employer Name: Military Women’s Memorial

Job Location: Arlington, VA

Application Deadline: 4/27/2022

Salary Range: $15/hour

Years of experience required:

Job Description (if URL to posting not available). Please include instructions for how to apply.: Collections Intern – LTC(R) Margaret L. Ellerman, USA Internship Program

Classification Paid Internship
Duration Up to 14 weeks
Pay $15/hour
Schedule Part-time – 24 hrs/week
Reports to TBD

The LTC(R) Margaret L. Ellerman Internship was established to honor and memorialize LTC Margaret Ellerman, friend, mentor, and teacher for the many contributions she made to the US Army the Finance Corps and to the Nation. LTC Ellerman was a role model and champion for all those striving to achieve, improve, and better themselves for humanity.

The MWM Collections team seeks an intern to support projects that increase the visibility and accessibility of the Memorial’s unique collection of more than 8,000 donations of documents, photos, textiles, objects, and audio-visual materials related to women’s service in and with the US Armed Forces, a library comprised of more than 1,500 items, and more than 1,500 oral histories.

The intern will support the Collections team while gaining hands-on experience in one or more of the following, depending on department priorities:
1. Support library/library catalog maintenance—tasks may include physical book maintenance (adding protective covers, removing old labels), adding classification labels, and enhancing descriptive content of catalog records by adding one or more of the following: subject tags, names, and catalog terms using MWM vocabulary terms, Library of Congress Subject Headings and authorized name forms
2. Provide project support to Collections team in preparation of oral history metadata to map to Dublin Core and with organization of physical media in preparation for digitization by outside provider.
3. Digitize/scan existing oral history transcripts and related photos and documents in the oral history donor paper files for upload to oral history collection repository with their associated media files.
4. Transcribe oral history recordings, identify subject terms and key themes to enhance descriptive records and facilitate usability.
5. Digitize/scan collection materials, creating digital surrogates for upload to Collections Management System (CMS).
6. Add items to Omeka, along with corresponding metadata for future exhibit planning; potential to work on a small-scale exhibit design project.
7. Process collections in CMS according to Collections procedures/workflows with attention to detail on preferred formatting standards-knowledge of Dublin Core and/or DACS a plus.
8. Digitize/scan donor records to add to corresponding donor file in collections management system.

Other Essential Functions:
1. Use Collections Department and MWM program databases, files, and contacts. Run reports as needed.
2. Assist with correspondence regarding Collection donations and research inquiries
3. Assist the Collections team in setting up administrative procedures for projects by establishing filing systems, logs, mailing lists, etc.
4. Other duties, as required by the Collections team.

Required Qualifications:
• Bachelor’s degree in Library Science/Archival Studies, Museum Studies, Digital Curation or related technical field or demonstrated equivalent knowledge/work experience in these fields. To meet requirement based on bachelor’s degree, candidate must have degree or be starting final year of bachelor’s at beginning of internship with degree to be conferred no later than June 2023.
• Interest in women’s history/military history
• Current computer skills including knowledge of Microsoft Office.
• Strong organization skills and an ability to manage projects and prioritize work
• Attention to detail, process-oriented, and able to focus on repetitive tasks for an extended period
• Mission focused and collaborative, yet able to work independently with initial guidance—interested in problem solving and motivated by improved outcomes and results

Preferred Qualifications:
• Advanced study/graduate courses in Library Science/Archival Studies or Museum Studies, Digital Curation or related technical field and interest in women’s history/military history.
• One (1) or more years of work in an office setting
• Proficient in Microsoft Office and similar software with a high comfort level with computers and office equipment
• Familiarity with metadata standards including Dublin Core and/or DACS
• Experience with ArchivEra, Omeka, and/or Preservica.
• Experience with digitization, digitization workflows, and processing AV materials.
• Experience processing born digital materials and/or knowledge of CSS editing a plus.
• Experience in a non-profit organization
• Experience with collections and museum programs
• Expertise in database management and knowledge management
• Military service or experience working with the U.S. military

Additional Preferred Qualifications
1. Excellent writing and editing skills
2. Strong time management skills with the ability to prioritize work and meet deadlines
3. Enjoy working with people, on a variety of issues, flexible and organized worker
Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Some work may be performed at the Memorial or offsite storage locations.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; drive a vehicle; use hands to finger, handle, or feel objects, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, or crouch; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Position Type/Expected Hours of Work
This is a paid internship, consisting of approximately 24 hours per week, for up to 14 weeks. Length of internship will be determined upon extension of offer. General hours of work and days are Monday through Friday, 9:00 am to 5:00 pm or as coordinated with Collections team.

This position requires local travel but no travel outside the local area or overnight.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

To Apply
Please send your cover letter and resume to In the subject line, please reference ‘Collections Intern – LTC Ellerman Internship’ and the site where you found the internship listed/posted. Thank you.

We look forward to hearing from you!

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