Job Opening Title: Archives Assistant
Employer Name: Archdiocese of New York
Job Location: Yonkers, NY
Application Deadline:
Salary Range:
Link to job posting: https://archny.org/career-opportunities/
Years of experience required: 1
Job Description (if URL to posting not available). Please include instructions for how to apply.: Overview:
The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese, including the papers of 10 former bishops; materials related to various offices and groups within the Archdiocese; records of special events, such as papal visits; and historical materials from parishes, schools, and other institutions. The mission of the Archives is to document the history of the Archdiocese by collecting and preserving these materials, and making them available to Archdiocesan priests and employees, as well as members of the scholarly community, authors, and other interested persons who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.
Professional Level: 1+ year(s) experience
Direct Supervisor: Director of Archives & Records Management
Responsibilities:
Oversee all transcript and student record requests, responding in a timely manner
Assist with research requests from various office, parishes, and the general public ranging from institutional history and reproduction requests to genealogy
Interact with offices, parishes, and researchers in a professional, helpful manner
Organize closed school records, including weeding unnecessary materials, following Archives retention policies
Assist with the collection of sacramental records from Archdiocesan parishes for digitization, which includes communication with pastors and parish staff as well as site visits and transfer of record books
Manage the general inbox for the Archives, responding to queries or directing to appropriate person
Actively expand knowledge of archival organization and arrangement principals, with the goal of assisting in processing the backlog of archival collections
Contribute to the Archives’ online presence, including updating social media accounts and providing information for the website
As needed, duties may also include: filing; photocopying; sorting and moving books and records; processing invoices for payment; responding to research queries; assisting with exhibit preparation and breakdown; and other tasks as needed
Standards of Performance:
Respond promptly and politely to all reference requests from parishes, offices, and outside researchers
Provide transcripts in a timely manner with the understanding that these records are often needed for future education or employment
Communicate clearly and effectively with manager and all Archives users
Expand knowledge of the archives holdings, the Archdiocesan history, archival principals, and genealogical research to better respond to reference requests
Position Requirements:
Education: Bachelor’s degree in history or related field required; Master’s degree in Archival Studies or equivalent preferred
1+ year(s) in Archives or related field
Driver’s license and car required
Proficiency in MS Office Suite and other equivalent computer skills
Knowledge of, or willingness to learn, archival terms, standards, and methods
Ability to work independently
Excellent organizational skills and strong verbal communication skills; willingness to collaborate when possible
Ability and willingness to lift boxes weighing up to 40 lbs.
Interested candidates should send a cover letter and resume to:
Archives Gig 