Job Opening Title: Nevada State Records Manager
Employer Name: Nevada State Library, Archives and Public Records
Job Location: Carson City, Nevada
Application Deadline: November 15, 2022
Salary Range: $58,965-$84,229 depending on experience
Link to job posting: https://careers.nv.gov/job/CARSON-CITY-STATE-RECORDS-MANAGER-NEVA-89701/949715800/
Years of experience required: 2
Job Description (if URL to posting not available). Please include instructions for how to apply.: Reporting to the Deputy Administrator, the State Records Manager manages the Records Management program of the Archives & Records section within the Nevada State Library, Archives and Public Records (NSLAPR) Division. Incumbent leads the State of Nevada’s records management program, including administrative and supervisory work to plan, coordinate, and direct activities responsible for the maintenance, use, retention, and disposition of paper and electronic government records statewide. Incumbent oversees the State Records Center, which houses and provides access to agency records.
• Develop policy and procedure recommendations for management of State and local government records; identify records management needs and responsibilities of State and local government entities; review and incorporate applicable federal and State statutes and professional standards and principles; develop formal regulations from approved recommendations; draft proposals for new or revised legislation pertaining to records management.
• Partner with state agencies and local governments in creating and revising retention schedules. Advise state agencies and local governments on professional best practices and on state and federal laws that pertain to records management.
• Instruct others as to what materials constitute records; produce records management manuals and pamphlets for distribution to government agencies.
• Track changes in legislation that affect records management and inform NSLAPR staff of those changes.
• Direct State Records Center operations: develop policies and procedures for accepting and providing access to materials in the Records Center; supervise records destruction or transfer to archives in accordance with retention schedules.
• Hire, supervise, train, and coach FTEs and project staff. Prioritize and assign work. Evaluate job performance.
• Seek funding for special projects and participate in writing and administration of grant projects. Develop and monitor project budgets, work plans, and timelines.
• Represent Records Management program in professional organizations.
• EDUCATION AND EXPERIENCE: Master’s degree from an accredited university in history, business or public administration, information management, or closely related field and two years of professional experience in records retention and management which included responsibility for records systems; appraisal, disposition, and protection of records; and supervisory duties; OR Bachelor’s degree from an accredited college or university in history, business or public administration, information management or closely related field and three years of professional experience as described above; OR Certification as a Records Manager by the Institute of Certified Records Managers and two years of professional experience as described above; OR two years of experience as a Records Analyst II in Nevada State service; OR an equivalent combination of education and experience as described above.
• Knowledge of laws governing the acquisition, retention, and use of records.
• Knowledge of records management principles and best practices related to the maintenance, handling, and disposition of records
• Experience using an electronic content management system or records database.
• Demonstrated ability to determine the administrative, fiscal, legal, informational, or historic value of records, manuscripts, and other materials.
• Excellent interpersonal skills and the ability to effectively communicate with diverse individuals at all levels of the organization.
• At least one year of supervisory experience and a commitment to cultivating an inclusive and respectful work environment.
• Knowledge of Nevada State statutes and agency administrative regulations, policies, and procedures regarding records
• Knowledge of Nevada history and government.
• Experience working in a records storage facility.
• Project management experience.