[REVISED] Phoenix, AZ: Archives Technician – Contractor (term), Arizona State Library, Archives, and Public Records

Revision: Number of hours on contract have increased.

Job Opening Title:
Archives Technician-Contractor (1000 hours)

Name of Employer:
Arizona State Library, Archives and Public Records

Job Site Location (City, State) :
Phoenix, AZ

Application Deadline:

Minimum Degree Requirement:

Years of experience required:

Salary Range:

Job Opening URL:

Job Description (if URL to posting not available). Include instructions for how to apply.:
***This posting has been updated to reflect a change in the number of hours available for the contract***

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:
• Preserve our history;
• Promote engagement; and
• Protect the future
As a division of the Secretary of State, the State Archives collect, preserve, and provide access to permanent public records, historical manuscripts, photographs, and other materials that contribute to the understanding of Arizona’s history. The State Archives also assists state agencies, local governments, and political subdivisions with managing their public records pursuant to A.R.S. §41‐151.12 through §41‐151.18 and provides records storage, retrieval, disposal, and preservation services to public bodies statewide.
The Archival Technician will work under the supervision of the Lead Archivist to plan, arrange, describe, and preserve records within the Attorney General’s collection held by the State Archives. Key responsibilities will include daily processing and organizing records according to established project guidelines, including creating standardized entries and updating records in a collection management system. This position will be essential in creating new policies and workflows for the archives when managing large-scale accessions and record groups. This position is grant-based, and the hours must be fulfilled by September 30th, 2023.

Duties/Responsibilities include:
• Process archival collections under the supervision of the Lead Archivist and according to established best practices; enter information into a content management system.
• Assist the Lead Archivist with special projects and other essential duties related to the Attorney General’s collection.
• Assist in the development of efficient workflows and processes.
• Assist with maintaining the Attorney General’s records for preservation.
• Other duties as assigned as related to the position.

Knowledge, Skills, Abilities:
• Microsoft Outlook, Word, Excel, Access and G-Suite
• Airtable
• Monday.com
• ArchivEra
• Archival processing principles, practices, and techniques
• Familiarity with basic records management principles and concerns
• Familiarity with legal restrictions surrounding confidential records
• Skill in proper handling of archival materials
• Skill in conducting research
• Excellent organizational skills
• Excellent written and verbal skills
• Ability to lift boxes weighing up to 50 pounds
• Ability to access archival collections in climate-controlled facilities using OSHA-approved ladders
• Ability to carry out tasks with minimal supervision
• Ability to maintain confidentiality and security of confidential materials

Required Qualifications:
• Must be able to pass a background check
Preferred Qualifications:
• Bachelor’s degree in history or a closely related field.
• Experience with or ability to learn archival theory and practices related to description, arrangement, and preservation.
• Experience working with records that have legal restrictions, are confidential, and/or contain sensitive content.

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