Bowie, MD: RFP – Library/Digitization Technician, United States Holocaust Memorial Museum

Job Opening Title:
Request for Proposal: USHMM Library/Digitization Technician

Name of Employer:
United States Holocaust Memorial Museum

Job Site Location (City, State) :
Bowie, MD

Application Deadline:
May 15, 2023

Minimum Degree Requirement:

Years of experience required:

Salary Range:

Job Opening URL:

Job Description (if URL to posting not available). Include instructions for how to apply.:

SCOPE OF WORK – Library Digitization Projects — Library Technician/Digitization Technician

I. Introduction/Background
The United States Holocaust Memorial Museum’s (USHMM) David M. Rubenstein National Institute for Holocaust Documentation (RNIHD) requires a contractor to manage a grant-funded project and provide technical expertise and support to survey, catalog, rehouse, and digitize of approximately 720 Holocaust survivor memoirs and related materials, and approximately 4 batches of rare books thereby providing preservation and access of these materials. The physical digitization is performed by an outside vendor.

The position is located at the Museum’s Shapell Collections, Conservation and Research Center in Bowie, Maryland.

Shapell Collections, Conservation and Research Center
4800 Marconi Drive
Bowie, MD 20175

II. Period of Performance: July 1, 2023, (or earlier if award and security requirements are met). As per the terms and conditions of the contract, the position will be filled for 360 workdays, with the ability to extend for an additional 120 workdays (not exceeding 480 days), if it is deemed necessary by the Contracting Officer, based upon additional funding availability and the contractor’s performance.

Bid Submission: Interested Offerors should submit a proposal detailing their ability to perform the responsibilities and duties noted in this proposal to Yvonne Pointer, Contracting Officer.

Questions are due by: May 8, 2023 at 5:00pm (EST)
Bid proposals are due by: May 15, 2023 at 5:00pm (EST)

III. Objective
The objective of this contract is to provide library technician support to complete and support two digitization projects that include the surveying, inventorying, digitization and coordination needed to make the materials digitally available. The projects include the processing of approximately 720 memoirs and related materials as well as up to 4 batches of Rare Books in order to make them digitally accessible on the Museum’s online public access catalog and the Internet Archive under the direction of project managers.

● Survey and document approximately 720 unpublished memoirs, identifying and organizing individual items, any known rights, and contact information following USHMM provided documentation

● Conduct and track correspondence with Survivors to pursue and manage permissions (prepares and files all correspondence with Survivors and/or donors)

● Works with Library staff to conduct internal and external catalog searching of each memoir to identify any relationships with holdings at USHMM or other libraries

● Work with Library staff to assign Museum issued unique identifier for required items

● Prepare up to 4 batches of rare books for digitization at an outside vendor

● Create and update catalog records in Museum provided systems to track locations and digital files

● Conduct assessment and documentation of the physical condition of materials and consults with Conservation on handling requirements

● Oversee packing, per guidance from Conservation

● Work with project manager to coordinate delivery/return to/from digitization vendor with USHMM Operations support

● Update all manifests for vendors with appropriate and necessary metadata for each item
Prepare metadata for digitization vendors

● Perform quality control on digitized files as necessary including upload for access to USHMM identified systems and metadata accuracy

IV. Museum-Provided Resources and Constraints
Facilities, Supplies and Services. Work shall be performed on-site at the government furnished facility listed above in Section I. The Government shall furnish a workspace and computer resources necessary to perform this task. Government telephones are for official use only, with the stipulation that on-site personnel conform to existing Government policy for personal use in the workplace. Any Government-issued property destroyed, lost or tampered with by the contractor’s personnel shall be the responsibility of the contractor.

Schedule. Onsite work schedule shall be from 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays.

Information Sources. Agency personnel shall be available for technical exchanges.

Documentation. All applicable documentation shall be available on-site to the contractor at task start. All materials shall remain the property of the Government and shall be returned to the Contracting Officer Representative (COR) upon request or at the completion of this task.

Key personnel. The contractor’s work will be overseen by the Chief, Digital Resources Coordination branch in the Digital Access Division of RNIHD. Contractor will manage and coordinate the project, including coordinating with a cataloging Librarian, Digital Resources Coordination staff and other staff and suppliers.

V. Minimum and Preferred Qualifications

Minimum Qualifications:
● Minimum 1-3 years of experience or equivalent knowledge and experience (at least three years)
● Experience inputting data into an integrated library system
● Experience handling, assessing condition, housing and packing rare and fragile materials
● Knowledge of professionally accepted principles, techniques, and methods of library science
● Excellent organizational skills; attention to detail

Preferred Qualifications:
● Reading knowledge of at least one European language and/or Hebrew or Yiddish
● Knowledge of the history of the Holocaust and related subject matter.

How USHMM will evaluate proposals:
● Cost (Hourly or Billable rate)
● Candidate qualifications and prior experience that best match requirements. Offeror shall provide documentation that the candidate meets the qualifications and experience level required to successfully perform all tasks described in this RFP.

Business Proposal: Offeror shall provide a Firm Fixed Price proposal.

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