Job Opening Title:
Cataloging Archivist
Name of Employer:
BMO
Job Site Location (City AND State):
Naperville, Illinois
Application Deadline:
August 11, 2026
Minimum Degree Requirement:
Master’s Degree in Archival Science
Years of experience required:
1-3
Salary Range:
$60,000-63,500
Job Opening URL:
Job Description (if URL to posting not available). Include instructions for how to apply:
Position: Cataloging Archivist
Location: Naperville, Illinois
1 year contract
Our US Corporate Archives is responsible for the oversight of the permanent records and historical artifacts for BMO Financial Group US operations which dates back to 1847.
Reporting to the Corporate Archivist, the position consists of cataloging a rich collection of heritage records and artefacts which document our historical operations in the US. Responsibilities include accessioning, cataloging, digitizing, and performing preservation activities for permanent storage. Occasional research activities will be required. The successful candidate will be detail-oriented, self-motivated, and capable of working independently with limited on-site supervision following training.
SPECIFIC ACCOUNTABILITIES:
Primary Activities: Cataloging historical and born digital collections.
• Helping to facilitate the transfer of records and artifacts to the department
• Performing basic preservation activities to safeguard the material
• Cataloging all records and artefacts using inhouse standards
• Digitizing collections for accessibility
Secondary Activities: Assist in responding to research requests
• Perform research activities using the database to respond to internal and external research requests
• Digitize applicable records/images to respond to requests
• Review access and copyright information for records
KNOWLEDGE AND SKILLS:
Knowledge:
• Graduate degree in MLIS, specializing in Archival Science
• Communicate effectively, both orally and in writing
• Demonstrated experience describing and providing access to archival records
• Training in archival management and techniques of preservation
• Knowledge of emerging trends in archival processing, access & management
• Knowledge of specialized archival software
• Proficiency in Microsoft Office
Skills:
• Strong communication and inter-personal skills
• Excellent writing skills
• Exceptional attention to detail and accuracy
• Strong organizational/time management skills
• Experience with identification & management of confidential and other sensitive documents
• Archival skills in preservation & handling of delicate materials to industry standards.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.
• A driver’s license
Interested parties should submit a resume and cover letter to Shawna.Satz@BMO.com.
We thank all candidates for their applications; however only those selected for an interview will be contacted.