Job Opening Title: Archives Librarian/Librarian for Research, Outreach, and Education
Institution/Organization Name: Duke University Medical Center Archives
Job Location (City, State, Province, Country): Durham, North Carolina, United States
Application Deadline: Applications will be reviewed upon receipt; applications will be accepted until finalist candidates are selected.
Link to job posting:
Years of experience required: 0-3
Job Description (if URL to posting not available). Please include instructions for how to apply.: Duke University
Medical Center Library & Archives
Job Description for Professional/Monthly Position
POSITION: Archives Librarian/Librarian for Research, Outreach, and Education
DATE: July 2016
CLASSIFICATION: Professional Library Staff
DEPARTMENT: Medical Center Archives
REPORTS TO: DUMC Archivist/Director, Medical Center Archives & Digital Initiatives
GENERAL DESCRIPTION:
The Duke University Medical Center Library seeks a qualified individual for an entry level reference librarian/archivist position. This position is responsible for assisting in activities involved in the research, outreach, education and dissemination of a variety of historically valuable Medical Center records and documents and promoting archives to the greater Medical Center and University communities.
Leadership
• Contributes to short and long range planning for Archives Services.
• Helps identify, develop and implement new resources and programs.
• Evaluates and ensures the quality of reference and research services.
• Works with Duke Medicine departments, educational programs, and faculty, as well as other Duke libraries to recommend, implement and evaluate new services and resources.
• Meets with administrators, department chairs, and other key leaders to promote archival services and assess the departmental needs.
• Contributes to strategic planning, budget, personnel, and policy decisions.
Administrative Duties:
• Ensures that accurate and current departmental policies and procedures are maintained.
• Helps prepare and submit the archives budget.
• Promotes opportunities for training and continuing education for department staff to enhance their expertise in relevant areas.
• Ensures collection and reporting of departmental statistics.
Archival Research and Outreach
• Provides in-person and remote reference services for Archives users and assists researchers;
• Creates bibliographies relating to medical education, research, and practice; updates such bibliographies previously produced by Archives staff;
• Recognizes and restricts confidential information according to FERPA, HIPAA, and University policies on access to records;
• Performs outreach activities on behalf of the Archives;
• Oversees the development of paper and Web-based marketing and educational materials explaining the purpose, services and resources of DUMC Archives.
• Maintains and contributes to the digital projects collections on MEDSpace;
• Plans, prepares, and publicizes exhibits featuring Archives’ holdings;
• Plans, organizes, and promotes Archives-related public programming;
• Promotes use and understanding of the Archives’ holdings for teaching and research at Duke;
• Provides bibliographic instruction for medical history materials;
• Prepares displays for special meetings and classes;
• Works with the Director to acquire and preserve official DUMC publications including the collection of archival material from non-official sources, such as private papers of faculty or staff members, student publications and records of student organizations and activities, and papers and memorabilia from alumni.
• Establishes research services for Duke and non-Duke researchers and recommends fees for service when appropriate.
General operations/management
• Recommends changes to services and staffing.
• Helps develop short-term and long-range plans for archival services and its staff members.
• Collaborates with University Archives on standards, procedures, and policies whenever feasible.
• Determines fiscal requirements and helps prepare budgetary recommendations.
• Contributes to strategic planning, budget, personnel, and policy decisions.
• Professionally active in appropriate societies and associations.
• Ensures collection and reporting of departmental statistics.
Other Duties:
• Serves on library task forces and committees and represents the Medical Center Library & Archives externally.
• Serve as library’s representative on Duke, TRLN and other external committees as appropriate.
Expected to perform all tasks according to established policies, procedures, standards, guidelines, and expectations and to demonstrate desirable work skills as described in the PEP Behavior Guidelines for Staff and Managers including Customer Focus, Teamwork, Creative Problem-Solving, Continuous Learning, and Diversity.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
QUALIFICATIONS:
Education/Experience:
• Masters degree from a program on archives, library science or public records management is preferred.
• Or, 2 to 3 years experience in records administration, archival material collections, library, history-related or other related experience to obtain skills necessary to acquire, organize, store and disseminate historically valuable university records.
• Or, documented equivalent combination of relevant education and/or experience.
Specific Skills/Knowledge:
• Demonstrated management and leadership skills.
• In-depth knowledge of archival and records management standards and techniques, and the development of finding aids and other archival tools for retrieving and access records.
• Knowledge of trends in the field, such as digital archiving.
• Ability to build a network of contacts and relationships with key leaders, administrators, and support groups throughout the University.
Other Skills:
• Ability to provide leadership in a team oriented organization.
• Excellent interpersonal and communication skills.
• Well-developed organizational and planning skills.
• Familiarity with budget preparation and monitoring of expenses.
• Ability to manage multiple priorities in a changing environment.
• Strong customer-service orientation and team building skills.
• Ability to work independently and as well as collaboratively in a complex, fast-paced environment. Demonstrated initiative and flexibility in adapting to change.
• Knowledge and interest in expanding and changing information environments and technologies.
• Flexibility and the ability to work harmoniously with department members.
• Strong computer skills and understanding of IT applications in archives.
• Familiarity with use of Windows operating systems and basic office applications.
• Current working knowledge of software, database and Web-based applications in archives.
Applications will be reviewed upon receipt; applications will be accepted until finalist candidates are selected. Candidates are encouraged to apply as soon as possible to receive full consideration. Interested candidates should submit cover letter, resume, and list of references to russell.koonts@duke.edu