Office of U.S. Senator Tammy Baldwin (Washington, DC)
ARCHIVIST/RECORDS INTERN OR FELLOW
Fall 2019 Semester
Senator Tammy Baldwin seeks an archivist/records intern or fellow for fall 2019 to provide record management assistance to the office, including preparing an inventory of the Senator’s non-current textual records. The archivist/records intern will work closely with Senator Baldwin’s Archivist and Chief of Staff to preserve and catalog textual materials located in the Senator’s Capitol Hill storage facility. Knowledge of paper preservation best practices with hands-on experience processing and preserving paper records desirable.
Compensation and academic credit are available.
Cover letters and resumes should be submitted by August 30, 2019 to email@example.com with ‘Archivist Fellow-Internship Project Position’ in the subject line.
• Survey non-current textual records. Identify sensitive records and recommend suitable access restrictions.
• Arrange, describe, and inventory non-current textual records, photographs, artifacts, and audio-visual media. The textual records inventory will document who created the records, their portfolio, dates of creation, box numbers with folder titles and a brief description of the contents. Audiovisual and artifacts inventories will document items with sufficient metadata to support identification, retrieval, and disposition. Copies of all inventories will be provided to the Senator’s Archivist and Chief of Staff.
• Evaluate the collection for appropriate reformatting/conversion applications such as scanning or converting outdated to contemporary formats.
• Provide necessary basic conservation for the collection, for example, provide appropriate housing for documents and special media, migrate obsolete formats to contemporary formats, replace rusted staples and paper clips; make certain that files are not too full by creating multiple file folders; separate, photocopy, and replace damaged irradiated mail; and make certain that folder labels are stable and readable.
• Upon completion, advise on the continued preservation of textual records to assure availability prior to transfer to the Senator’s repository.
• Knowledge of and competence in archival processing techniques and their application to large, complex collections of paper records.
• Knowledge of textual records management techniques.
• Knowledge of historical research methods.
• Knowledge of professional ethics and laws regarding archival management and information sensitivity.
• Excellent communication and interpersonal skills.
• Aptitude for complex, analytical, and detailed work.
• Hands-on experience processing paper records and applying digital conversion/preservation tools and technologies.
Optimum: Professional credentials, including graduate level coursework in archival/library science and/or a graduate degree in American history with archival and electronic records experience.