Sacramento, CA: Print Digitization & Preservation Assistant (term), California Revealed Project at California State Library

Job Opening Title: Print Digitization & Preservation Assistant

Employer Name: California Revealed, a California State Library initiative

Job Location: Sacramento, CA

Application Deadline: October 17, 2022

Salary Range: $35/hour

Link to job posting:

Years of experience required: 0

Job Description (if URL to posting not available). Please include instructions for how to apply.: In partnership with over 350 public libraries, archives, museums, and historical societies, (and growing), California Revealed helps community heritage groups digitize, preserve, and provide online access to materials documenting California’s history, art, and cultures. We also provide free access and preservation services for existing digital collections, including technical advice and guidance for partner organizations with in-house digitization programs.

Since its launch in 2010 as a digitization initiative focused on audiovisual recordings, California Revealed has brought special focus to educating and empowering regional organizations to make the most of their collections with approachable digital tools and archival practices. Responding to a growing need from community heritage groups, California Revealed broadened its scope to provide free digitization and preservation assistance for print-based collections in 2016.

We gather the best archival practices for digitization and digital preservation, establish low-cost, practical standards, then manage digitization, online access, and digital preservation activities on behalf of partner organizations. Free public access is provided for teaching, study, and enjoyment. In addition, records are shared with Calisphere, WorldCat, the Digital Public Library of America, and the Home Movie Registry. More information about partner services and opportunities is available here.

California Revealed is grant-funded by the California State Library. Program operations are located at the California State Library in Sacramento.

We have an open Digital Services Librarian/Print Digitization & Preservation Assistant position available with a contract that will run through June 30, 2023, with the opportunity for renewal, dependent upon available funding contingent on Fiscal Year 2023-2024 budget approval. This is structured as an onsite position, with remote work possible, as needed. The team follows the California Department of Public Health Guidelines when onsite.

This position is open until filled and begins immediately. The first review of applications will begin Monday, October 17, 2022.

Primary Duties and Responsibilities

Reporting to the Print Digitization & Preservation Manager, the Print Digitization & Preservation Assistant provides support of California Revealed’s digitization, online access, and digital preservation services for print-based collections on behalf of partner organizations.

The Print Digitization & Preservation Assistant will help support the following activities:

Assists with workflow and coordinates metadata for digitization, preservation and long-term access for archival print materials.
Arranges, prepares, and ships archival materials for digitization vendors.
Standardizes metadata for ingest into a content management system, the California Revealed Digital Repository, in compliance with California Revealed’s metadata guidelines and according to the Dublin Core metadata schema.
Performs quality assurance and control of digital files and metadata records for ingest into the California Revealed Digital Repository.
Uploads, maps, and aggregates metadata.
Corresponds with partner organizations and offers them guidance regarding selection, description, and preparation of physical materials for digitization and ingest into the California Revealed Digital Repository.
Serves as liaison between digitization vendors and partner organizations.
Contributes to development of the California Revealed Digital Repository and public access site,
Curates exhibits, themes, and coordinates metadata improvements to enhance discoverability of California Revealed collections.
Checks metadata harvests for Calisphere, DPLA (Digital Public Library of America), and WorldCat.
Mentors and supports Print Digitization and Preservation Interns and fosters an environment of inclusiveness and collaboration.
Participates on the Outreach Committee. Reaches out to new partners, regularly posts to California Revealed’s social media, contributes to seasonal newsletter, and assists with the development of digital preservation workshops, webinars, and other outreach projects.
Participates on the Equity, Diversity and Inclusion (EDI) Evaluation Committee and helps to implement goals of the California Revealed EDI Evaluation.
Represents California Revealed at professional conferences and meetings.
Other duties as assigned.

Required  Capabilities and Experience

Master’s degree and/or equivalent experience in a relevant field.
Familiarity with collection management practices in libraries, museums, and archives, such as archival arrangement and description.
Knowledge regarding best practices for handling fragile collection materials and the ability to identify potential preservation concerns for print-based materials, including bound books, loose ephemera, scrapbooks, photographic materials, photographic negatives, and microfilm.
Familiarity with quality control procedures and online access/display considerations for the digital file formats (TIFF, JPG, PDF, XML) and technical specifications outlined in our Statement of Work for Print Materials.
Experience with digital asset management systems and digital repositories, spreadsheet-based metadata generation using Google Sheets and/or Excel, and project tracking systems using institutional databases and/or software such as Airtable.
Keen attention to detail and affinity for project tracking and recordkeeping.
Excellent written/verbal and interpersonal communication skills.
Ability to work creatively, collaboratively, and effectively- both as a team member and independently- in an environment where consultation, flexibility and cooperation are essential.
Patience for communication, training, and support.
Experience with MS Office applications and Adobe Lightroom.
Knowledge of library and information standards such as Dublin Core, MODS, and controlled vocabularies.
Packing and shipping experience, as well as the ability to lift up to 50 pounds.

Preferred Capabilities and Experience

Archival processing and/or original cataloging experience for various print-based materials, including bound objects, loose documents, ephemera, scrapbooks, photographic materials, and microfilm.
Technical knowledge and/or experience with digitization workflows, including metadata coordination and analog-to-digital conversion/capture.
Experience using Exiftool and the Terminal command-line interface for Mac OS.
Interest in emerging developments in digital librarianship and archival work, such as improving public access, peer production, reparative archival description, community archiving, computational archival science, etc.
Interest in archival and historical research, including writing, publication, and the creation of exhibits.


$30-35/hour, depending on skills and experience. 32-40 hrs/week. Annual independent contract (1099), with subsequent contracts dependent upon available funding. This position is open until filled and begins immediately.


Deadline for applications is Monday, October 17, 2022. Applications will be reviewed on a rolling basis until filled.

Please send a cover letter and resume to:

Pamela Vadakan, Director

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