New York, NY: Asst Project Coordinator, Special Archive, MTA Bridges & Tunnels

Job Opening Title: Assistant Project Coordinator, Special Archive

Employer Name: MTA Bridges and Tunnels

Job Location: 2 Broadway, NY, NY 10004

Application Deadline: November 23, 2022

Salary Range: $60,000 – $75,000

Link to job posting:

Years of experience required: 3+

Job Description (if URL to posting not available). Please include instructions for how to apply.: ob Details
Job Title
Assistant Project Coordinator- Special Archives
Bridges and Tunnels
Job ID
Office of the President
Manhattan – Downtown
Full/Part Time

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Job Information

Resume Due Date: November 23, 2022

Functional Job Title: Assistant Project Coordinator- Special Archives

Department/Division: Office of the President

Work Location: 2 Broadway

In order to protect our employees and continue to provide safe and reliable service to our communities, as of November 14, 2021 we are requiring all new MTA hires to be fully vaccinated against COVID-19 prior to their start date. MTA will consider exceptions for religious and medical reasons, where appropriate. “Fully vaccinated” means you must have both doses of a 2-dose vaccine and two weeks have elapsed since the second dose or have received 1 dose of a 1-dose vaccine and two weeks have elapsed since the dose. Proof of your vaccination status in the form of a CDC vaccine card must be submitted prior to your start date.


Earnings Potential: $59,506 – $78,102

Hay Points: 323

Overtime Eligibility: Not eligible for paid overtime in accordance with FLSA


Using specialized knowledge and training, this position will assist in the responsibilities of the Special Archive & Library to preserve and make accessible its various historical collections. The collections include the papers of Robert Moses covering his chairmanship of the Triborough Bridge & Tunnel Authority (aka, TBTA or MTA Bridges and Tunnels), engineering drawings and files, corporate records, artifacts, film footage, architectural models, and print and digital photographs. The position will conduct research to provide MTA Bridges and Tunnels’ internal departments, including the Internal Security Dept. (ISD), Maintenance, Office of the President, and engineer colleagues, with information and records relating to the planning and construction of the Authority’s seven bridges and two tunnels, as well as other major events and decisions in its history from 1933 to the present. The position will also involve cataloging new acquisitions and collections of documents, artifacts, and photographs, and conducting as-needed basic preservation methods. This will ensure that the Special Archive continues to document new developments and events in TBTA history and provide future leaders and managers with the information necessary to make decisions.

Under the guidance of the Manager of Special Archive & Library, the position will be responsible for designing and implementing a comprehensive and centralized digital photograph acquisition and preservation program, in conformance with industry standards, primarily for the thousands of photographs taken for major maintenance and construction projects. In coordination with engineer colleagues and the Quality Assurance Unit, the position will educate engineers, architects, and consultants on the standards for digital photos and the specific means by which they will be acquired. This will allow future employees to have a reliable repository for their photographs which in turn will permit them to better comprehend the details of construction projects and the decisions that preceded them, as well as enable TBTA to celebrate milestones and anniversaries.

The position may also assist in other activities of the Special Archive & Library, such as creating historical exhibits, contributing to employee newsletters, and providing tours to students and employees.


Bachelor’s Degree in history (or related fields) and four (4) years professional experience as an archivist, with knowledge of archival and/or library best practices

Proficient in Microsoft Office Suite

Minimum of 3 years working as an Archivist

Minimum of 2 years working with born-digital photographs, and hands-on experience using meta data and application of Dublin Core standards

Knowledge of the life-cycle of records.

Familiarity with professional concepts such as provenance, and the organization of institutional records

Knowledge of the preservation requirements for different records’ formats, both physical and digital

Knowledge of best practices in cataloging and organizing data

Knowledge of best methods to acquire digital photographs-understanding of different methods of backing up digital files

Understanding of the life-cycle of digital photographs

Knowledge of software and hardware platforms to manage digital photos

Ability to juggle multiple simultaneous requests in a timely manner

Ability to conduct meticulous, detail-oriented historical research

Ability to maintain proper paperwork documenting compliance with internal policies

Ability to communicate technology language and concepts to a non-technological audience

Excellent research skills, outstanding written, verbal and interpersonal communication skills.

Ability to manage time, competing deadlines, carry out long-term projects, and ability to work independently.

Ability to communicate in written and spoken English

Ability to organize and prioritize archival material


Master’s degree in History or Library Science with a concentration/certification–i.e., formal training, in managing archival records

Facility with social media platforms and usage.

Knowledge of New York City history a plus.

Other Information

MTA Bridges and Tunnels is governed by the Civil Service Rules and Regulations administered by the Department of Citywide Administrative Services (DCAS).

Also, as an employee of MTA Bridges & Tunnels you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $105,472.00 (this figure is subject to change) per year or if the position is designated as a policy maker.

How To Apply

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Equal Employment Opportunity

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