Job Opening Title: Archives & Records Assistant
Employer Name: Archdiocese of New York
Job Location: Yonkers, NY
Link to job posting: https://archny.org/career-opportunities/
Years of experience required: 0
Job Description (if URL to posting not available). Please include instructions for how to apply.: Archives and Records Assistant
The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese. The mission of the office is to document the history of the Archdiocese by collecting and preserving these materials, and making them available to Archdiocesan priests, employees, and members of the scholarly community who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.
Professional Level: 1+ year(s) experience
Direct Supervisor: Director of Archives & Records Management
Assist Archives staff in implementing and maintaining a records and information management program throughout the Archdiocesan office, including learning the ADNY records management software; assessment of records, preparation of materials for digitization, creating metadata, and records management training for other staff on an as-needed basis;
Serve as liaison between Archives and Archdiocese schools, parishes, and departments: delivering and picking up records as needed, assist with reference requests, and digitize and provide materials for use;
Provide genealogical reference assistance to the general public utilizing the historical baptism and marriage records of the Archdiocese;
Actively expand knowledge of archival organization and arrangement principals, with the goal of assisting in processing the backlog of archival collections;
As needed, duties may also include: filing; photocopying; sorting and moving books and records; responding to research queries; assisting with exhibit preparation and breakdown; and other tasks as requested by manager.
Standards of Performance:
Respond courteously and effectively to all parishes, offices, and outside researchers, ensuring that responses are received in a timely and professional manner;
Communicate clearly and effectively with manager and all Archives users;
Expand knowledge of the Archives holdings, the Archdiocesan history, archival principals, and genealogical research to better respond to reference requests.
Education: A Bachelor’s Degree (required), preferably in History or related field;
Flexible working style; attention to detail; and ability to multitask, prioritize, and organize;
Professional working attitude and collaborative approach with a positive attitude;
Ability to take direction and work independently to manage various tasks without supervision;
Driver’s license and car required;
Knowledge of, or willingness to learn, archival terms, standards, and methods;
Ability to maintain confidentiality;
Proficiency in MS Office Suite and other equivalent computer skills;
Excellent organizational skills and strong verbal communication skills;
Ability and willingness to lift boxes weighing up to 40 lbs.
Interested candidates should send a cover letter and resume to: