Woodland Hills, CA: Archives Assistant (term), Sisters of St. Louis USA/Brazil Community

Job Opening Title:
Archives Assistant

Name of Employer:
Sisters of St. Louis USA/Brazil Community

Job Site Location (City, State) :
Woodland Hills, California

Application Deadline:
March 27, 2023

Minimum Degree Requirement:
Bachelor’s Degree

Years of experience required:

Salary Range: $30-$35 per hour allowing for a time of probation.

Job Opening URL:

Job Description (if URL to posting not available). Include instructions for how to apply.:

Organization: The Sisters of St. Louis USA/Brazil Community, located in Woodland Hills, CA, USA, is the Los Angeles area community of the Institute of the Sisters of St. Louis. In Woodland Hills, CA, where the USA/Brazil Community archives are housed, there are 29 members of the Community. Some are in active ministry, others in active retirement or full retirement and nine are in health care. Anticipating a continued decrease in the number of Sisters, the USA/Brazil Community has begun preparing for completion (permanent closure), a process which entails preparing to vacate the motherhouse property in Woodland Hills and preparing the Community archives for transfer to its future home at Santa Clara University.

With this in mind, the Sisters of St. Louis USA/Brazil Community archivist is seeking applications for the position of Archives Assistant. The Archives Assistant will perform a variety of tasks to assist the Community Archivist with preparing the Community archives for transfer within the next 1 to 2 years.

Sisters of St. Louis Mission Statement:
“Be ever mindful of the ideals which continue to inspire the Sisters of St. Louis as we work to enrich and pass on to future generations treasures from which things new and old may be drawn unceasingly, in order to give praise to God and bring peace to His people on earth.” (Epilog to God Wills It by Pauline McGovern SSL)

Position Summary: Reporting to the Community Archivist, the Archives Assistant arranges, describes, and rehouses archival materials pertaining to the mission and ministry of the Sisters of St. Louis USA/Brazil Community. Successful candidates will be highly motivated and organized, carrying out a variety of archival and records management activities as directed.

Essential Duties and Responsibilities: The Archives Assistant engages in the following activities:
• Appraises archival materials for enduring value and long-term retention.
• Identifies duplicates and/or materials to recommend for disposal; disposes of archival material upon approval of the Community Archivist.
• Reconciles existing inventories against actual contents of archival boxes, updating inventories or creating new inventories as appropriate.
• As needed, assigns Molette series code to collections according to the existing classification system.
• Creates descriptive finding aids for archival collections using Microsoft Word and/or Excel; conducts research to prepare administrative or biographical histories, and scope and contents notes.
• Rehouses materials in archival enclosures, including archival boxes, folders, polyester or photographic sleeves, etc.
• Labels boxes, folders, and other enclosures with identifying information (Molette series code, collection title, etc.)
• Other duties as assigned.

Status: Full-time (30-40 hours per week Mon-Fri) temporary (less than 2 years) independent contractor position.

Schedule: Although there is some flexibility in regard to scheduling, the Archives Assistant is expected to work a generally predictable schedule. The Archives Assistant is expected to work between 6 to 8 hours per day, during the Archives standard business hours, between 9:00 a.m. to 6:00 p.m. Monday through Friday.

Salary Range: $30-$35 per hour allowing for a time of probation. We value an inclusive and diverse workplace.

COVID-19 considerations:
When needed or recommended, we follow CDC and State of California guidelines for health emergencies.


• Bachelor’s degree, preferably in History, English or another appropriate field required. Ongoing or completed master’s degree in Library Science or equivalent field preferred.
• Minimum of two years’ work experience in archives or records management
• Excellent attention to detail, problem solving, communication, and organizational skills.
• Experience with a functional classification system
• Ability to work independently with direction from the Community Archivist
• Passion for ministry and an appreciation and understanding of SSL mission, charism and heritage.
• Sympathetic to the spirit of the Sisters and religious life
• Experience working with computers and office productivity software, e.g., Microsoft Office, Google Education Suite
• Ability to maintain confidentiality.
• Ability to lift and move material up to 20-25lbs.

Accountability: The Assistant Archivist reports to the Community Archivist

To Apply:
This position is open until filled; however, review of applications will begin on Monday, March 27, 2023.

Please EMAIL your cover letter, resume, and three references to:
Margaret Mary Buttitta SSL, Community Archivist sslca.archives@gmail.com
Sisters of St. Louis, 22300 Mulholland Dr., Woodland Hills, CA 91364

Sisters of St. Louis Institute Website: www.stlouissisters.org

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