New York, NY: Paid Archives Intern, Mellon Foundation

Job Opening Title:
Archives Intern

Name of Employer:
Mellon Foundation

Job Site Location (City, State) :
New York, NY

Application Deadline:

Minimum Degree Requirement:
Bachelor’s Degree

Years of experience required:

Salary Range:

Job Opening URL:

Job Description (if URL to posting not available). Include instructions for how to apply.:
The Mellon Foundation (“Foundation”) believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there. Through our grants, we seek to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive. The Foundation makes grants in four core program areas (Higher Learning, Arts and Culture, Public Knowledge, and Humanities in Place), as well as through signature initiatives in the Office of the President. The Foundation seeks an Archives Intern to provide support in the Nathan Marsh Pusey Library. This is a 10-week, full-time position with a start date in June 2023.


Working within the Foundation’s library, the intern will gain experience in web archiving by supporting a review of institutional web collections. The intern will also gain experience in project management and designing workflows using archival databases and software. No prior experience with web archiving is required; it is expected that the intern will learn on the job. This internship is ideal for a student seeking experience working with archives and records management in a nonprofit organization.

Position Details:

• Review collections in the Foundation’s Archive-It account and propose a high-level redescription of legacy materials
• Appraise links exported from grantee reports, perform test crawls, and draft collection summaries of the Foundation’s web archives
• Perform quality assurance on selected legacy collections and initiate patch crawls as needed
• Participate in a planning process to create ArchivesSpace accession records for all institutional web collections
• Create workflows and other materials to document web archiving processes
• Assist in other library and archives projects as needed

The successful candidate will have the following qualifications:

• Current library and information science graduate student, preferably with a specialization in archives
• Willingness to learn web archiving processes on the job
• Strong interest in pursuing an archives and records management career in the nonprofit sector
• Knowledge of basic archival principles of processing, arranging, and describing collections
• Familiarity with basic preservation techniques for archives
• Familiarity with archival collection management systems
• Knowledge of or interest in philanthropy a plus
• Related skills: excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently

The Mellon Foundation is committed to providing compensation that is competitive and equitable within the philanthropic sector. The estimated hourly range for this role is $27-30 per hour. The amount of pay offered will be determined by a number of factors, including but not limited to qualifications, unique skills, credentials or experience that is expected to impact the candidate’s contribution to the role. We will also consider market data as well as the Foundation’s internal pay equity framework.

Please note that Mellon maintains a hybrid work schedule, with three days/week in person at the Foundation’s Manhattan offices.

Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume.

The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.

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