Job Opening Title:
Collection Processor (freelance)
Name of Employer:
Gale, Cengage
Job Site Location (City AND State):
Berkeley, California
Application Deadline:
August 7th 2026
Minimum Degree Requirement:
N/A
Years of experience required:
N/A
Salary Range:
$25.00 per hour
Job Opening URL:
Job Description (if URL to posting not available). Include instructions for how to apply:
Gale Primary Sources, the digital collections publishing division of Gale, a Cengage company, is seeking a freelance Collection Processor to inventory a collection of historical materials, primarily grey literature issues by government agencies and interest groups related to incarceration, as well as review and rehouse collections related to women’s studies that have recently been digitized. The collection is housed at the Institute of Governmental Studies Library (IGSL) at the University of California, Berkeley.
Inventorying of these materials at the item level serves as a critical step in their digitization for a series of searchable online archives devoted to telling the story through primary sources of public policy in the area of incarceration. Processing work shall be conducted on-site at the IGSL, located in Berkeley, California on the campus of the University of California at Berkeley.
A background check shall be required of the selected candidate as part of the hiring process.
The Collection Processor will be required to perform the following tasks:
• For post-digitization collections, review the box manifests to ensure all items are returned. Put items into acid-free envelopes, with proper call number and title labels; and rehouse in new pamphlet boxes with appropriate labels.
• Identify the location with the help of IGSL staff of the sections that shall be inventoried.
• Create an item-level inventory using a standardized excel template that shall capture the following descriptive metadata: call number, author/creator, title, publisher, place of publication, date of publication, no. of pages, item condition (as warranted).
• Collaborate with Gale and Library staff to ensure consistency with institutional standards.
• Provide regular updates and a final report upon project completion.
• Receive supervision and training as needed.
The rehousing project will require a definite 250 hours to complete, with an option to extend for another 250 hours to cover the cataloging work. Hours of work can be negotiated but are limited to the times when the IGSL is open and a maximum of 29 hours per week. Work starts upon hire and completion of the background check.
Please send a copy of your resume and a short covering letter outlining your availability to emma.harris@cengage.com. Indicate number of hours available to work per week on site at the IGSL.