Job Opening Title: Archivist
Institution/Organization Name: Qatar Foundation
Job Location (City, State, Province, Country): Doha- Qatar
Application Deadline: 30/12/2017
Link to job posting:
Years of experience required: 2-5
Job Description (if URL to posting not available). Please include instructions for how to apply.: KEY RESULT AREAS
– Receive and process items for archiving per record management policy and guidelines. Create digital copies of records as appropriate. Enter details for archived records in the archival tracker
– Prepare archival records, such as document descriptions, to allow easy access to information
– Create and maintain accessible, retrievable computer archives and databases, incorporating current advances in electronic information storage technology.
– Preserve records, documents, and objects, copying records to film, videotape, audiotape, disk, or computer formats as necessary
– Appraise records for historical, administrative, financial, and legal valuation
– Draft technical manuals, handbooks, guidelines, and special reports, as requested
– Receive requests for issuance of archived records. Verify required approvals and record issuance details, arrange for delivery or pickup, and follow up to ensure the return of physical items
– Help develop a storage plan for records within the constraints of floor layout and environmental conditions. Comply with prescribed safety norms
– Ensure that all collected items and information have been accurately catalogued
– Track the validity of legal and regulatory compliance; alert supervisor to approaching expiration or renewal dates
– Grant access rights to archived digital records based on policy guidelines; train end users on record access, as needed, and provide asset retrieval services
– Support the planning, organization, implementation and monitoring of archival projects
– Ensure that modifications to records are archived in line with version control guidelines
– Provide inputs for the formulation of SOPs including formats and policies related to record management. Ensure compliance with same and participate in process audits
– Research and record the origins and historical significance of archival materials
– Provide record management services to centers, and provide related records for quarterly shared services review report,
– Keep abreast of professional trends and developments in all areas of responsibility
– Other reasonable tasks as assigned by supervisor
Minimum Knowledge, Skills & Experience:
– Bachelor’s degree in Archival Studies or a relevant discipline such as Library Science, Information Science, History, or Middle Eastern Studies; Master’s preferred
– 2-5 years of record management & archiving experience handling a large and complex collection
– Familiarity with international best practices in record management and archival systems, intellectual property management, and digital record management tools; familiarity with local standards for public records
– Excellent organizational, planning, time management, and project management skills
– Excellent interpersonal communication skills
– Excellent oral and written proficiency in both Arabic and English, with the ability to draft and edit a wide variety of written reports and communications and to articulate information clearly and concisely
– Proficiency in MS Office applications
To apply for this vacancy please send us your CV on qfjobs@qf.org.qa
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